Intern - Executive Assistant / Administrator

3 weeks ago

Kuala Lumpur, Malaysia SWIFT Financial Messaging Services Full time

About the Role

We are offering a 6-month internship for a dedicated individual to proactively provide a full range of secretarial services and administrative support to two management executives in Swift Kuala Lumpur office. To work independently but closely with the management in order to enhance and improve the efficiency of the functions for which the support is being provided.
- Job Description
- What to expect:- Manage agendas and calendars (across global time zones), ensuring the appropriateness of arrangements for meetings, travels, accommodation and internal or external events. Set priorities within the scope of the job and make decisions accordingly.
- Reply autonomously, gather additional information or direct to the appropriate party.
- Act as a focal point and filter for internal or external visitors
- Prepare and produce reports and statistics
- Plan events, including venue selection and negotiation, organization and logistics.
- Undertake administration-related project activities, linked to the activity of the Executive and department involving internal and/or external research or liaison on behalf of the Executive
- Demonstrate awareness of policies and procedures, suggest process improvements where appropriate and communicate accordingly within the department.
- Administrative support for trips booking and manage travel & expenses reimbursement- What will make you successful:- Currently pursuing or completed a Degree in Business Administration, Management, Communication, or any related fields.
- Excellent communications and interpersonal skills in spoken and written English. Proficient in other language(s) will be a plus.
- Details-oriented, organized and multi-tasking
- Initiative, good team player
- Confident to communicate with executive levels across APAC and global office.What we offer
- We put you in control of career
- We give you a competitive package
- We help you perform at your best
- We help you make a difference
- We give you the freedom to be yourself
- We give you the freedom to be yourself. We are creating an environment of unique individuals - like you - with different perspectives on the financial industry and the world. An environment in which everyone’s voice counts and where you can reach your full potential regardless of_ _age, background, culture, colour, disability, gender, nationality, race, religion_, or veteran/military status._

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