Admin Assistant
4 weeks ago
You Pharmacy Sdn Bhd is your friendly neighborhood healthcare provider that satisfies all your healthcare needs. The company is growing and expanding. We are looking for passionate individuals with positive attitudes to serve and become the most reliable health partners for our customers. Unleash the potential in you and join our growing team today
Job Description Admin Assistant:
Answer and direct phone calls; Organize and schedule appointments and meetings; Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Submit and reconcile expense reports; generate reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Organize travel arrangements for senior managers
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort, and distribute the mail
Answer telephone calls and pass them on
Manage staff appointments
Maintain up-to-date employee holiday records
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Provide polite and professional communication
Implement clerical duties and administrative processes
Conduct data entry
**Administrative Assistant Skills and Qualifications**:
- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication
**Education and Experience Requirements**
- High school diploma or equivalent education required
- Experience as administrative assistant experience
- Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- fresh graduates are welcome to apply
**Salary**: RM1,800.00 - RM2,500.00 per month
Schedule:
- Fixed shift
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