Admin Assistant

6 months ago


Subang Jaya, Malaysia You Pharmacy Sdn Bhd Full time

You Pharmacy Sdn Bhd is your friendly neighborhood healthcare provider that satisfies all your healthcare needs. The company is growing and expanding. We are looking for passionate individuals with positive attitudes to serve and become the most reliable health partners for our customers. Unleash the potential in you and join our growing team today

Job Description Admin Assistant:
Answer and direct phone calls; Organize and schedule appointments and meetings; Maintain contact lists

Produce and distribute correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Submit and reconcile expense reports; generate reports

Provide general support to visitors

Provide information by answering questions and requests

Take dictation

Prepare and monitor invoices

Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

Organize travel arrangements for senior managers

Cover the reception desk when required

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Receive, sort, and distribute the mail

Answer telephone calls and pass them on

Manage staff appointments

Maintain up-to-date employee holiday records

Coordinate repairs to office equipment

Greet and assist visitors to the office

Photocopy and print out documents on behalf of other colleagues

Provide polite and professional communication

Implement clerical duties and administrative processes

Conduct data entry

**Administrative Assistant Skills and Qualifications**:

- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication

**Education and Experience Requirements**
- High school diploma or equivalent education required
- Experience as administrative assistant experience
- Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- fresh graduates are welcome to apply

**Salary**: RM1,800.00 - RM2,500.00 per month

Schedule:

- Fixed shift


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