Assistant HR Manager

1 week ago


Kuala Lumpur, Malaysia Hilton Full time

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it's with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

The Assistant Human Resources Manager will manage the Human Resources operation as well as Learning & Development, in line with Hilton and hotel policies and procedures.

**What will I be doing?**

As the Assistant Human Resources Manager, you will be responsible for performing the following tasks to the highest standards:
**HR OPERATIONS**
- Responsible for the day-to-day HR Operations involving people movement such as new joiners, leavers, promotions, transfers, etc.
- Ensure employees' data are enrolled in the HRMS system accurately
- Maintain the Time Management System data accurately and verify the employees' attendance on a monthly basis for payroll purposes
- Ensure the Leave Management System is in order and accurately maintained
- Verify all the sick leave, hospitalization, and medical expenses record
- Prepare payment requisitions for approval and submission to Finance in a timely manner
- Enrol new employees in the medical & hospitalization insurance program
- Ensure employees' personal folders are well organized and maintained in an orderly manner
- Maintain the hotel HR policy and procedure and update the policies whenever deem necessary
- Ensuring all documentation and policies/procedures are in placed that are in compliance with the HR Audit requirement

**RECRUITMENT**
- Responsible for end-to-end recruitment, including designing of job posters, sourcing, job posting, selection, interview arrangement, interviewing applicants, extending offers, and creating appointment letters.
- Drive recruitment initiatives including participating in career fairs and collaborating with hospitality schools/colleges/universities
- Responsible to update all the reports related to recruitment
- Prepare new joiners' arrival including announcement and onboarding program

**EMPLOYEE RELATION**
- Develop and maintain a team member relations program, including social and sports activities, service award programs, and employee counseling to increase team member's satisfaction
- Plan and prepare the calendar for all events/activities on a quarterly basis
- Ensure those team member facilities are kept in good condition
- Maintain safety and cleanliness of work areas and team member areas, including, but not limited to, the team member cafeteria and locker rooms.
- Ensure team members' dining satisfaction including food varieties, quality, and a conducive environment
- Foster a good relationship with the team members and promote a harmonious work environment that aligns with the Hilton values

**IR/DISCIPLINARY**
- Liaise with local government authorities regarding labour law, labour relations, and arbitration cases
- Assist the Director of Human Resources with any disciplinary cases including investigation whenever required
- Discipline team members when necessary and record all disciplinary cases in the HRMS Syste

**LEARNING & DEVELOPMENT**
- Work closely with the Learning & Development Managers to drive talent development initiatives
- Conduct an orientation program for new hires and facilitate/co-facilitate any other in-house training programs
- Strategize action plans to support the improvement of the SALT index
- Maintain training records for all training attended by the Team Members
- C onduct Training N eeds A nalysi s annually
- Assist with the coordination of performance development plan exercises including succession planning

**What are we looking for?**

An Assistant Human Resources Manager serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

- Diploma or Degree in Human Resources or any relevant discipline
- Min 2 years in a similar role or 4 years as a Human Resources Executive in a hospitality industry
- Proficient in Microsoft Word, Excel, and PowerPoint.
- Ability to communicate effectively and possess presentation skills
- Fluent in written and spoken English to meet business needs.
- Knowledgeable about Malaysia Employment Act
- Experienced in payroll and people movement process
- Competent in using HRMS system
- Ability to exemplify leadership traits

**What will it be like to work for Hilton?**

Hilt



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