Import / Export Specialist

5 months ago

Kuala Lumpur, Malaysia Kerry Full time

**About Kerry**:

- Kerry is the world's leading taste and nutrition company for the food, beverage and pharmaceutical industries. Every day we partner with customers to create healthier, tastier and more sustainable products that are consumed by billions of people across the world. Our vision is to be our customers' most valued partner, creating a world of sustainable nutrition. A career with Kerry offers you an opportunity to shape the future of food while providing you opportunities to explore and grow in a truly global environment.

**About the role**:

- To take care of Malaysia‘ import and export activities.

**Key responsibilities**:
Key Responsibilities for import:

- Review and analyze international orders for logístical needs (transportation, trade compliance)
- Liaise with freight forwarders for enquire and maintain transportation instructions and charges on import orders.
- Correspond with Material Planner team to obtain documents and information necessary for import documentation and import declaration.
- Verify compliance and accuracy of documentation for import shipments (invoice, packing list, certificate of origin, manufacturing declaration, bill of lading, health cert)
- Correspond with government agencies including import requirement such as permit, license - Customs, MAQIS, DVS, MOH.
- Liaise with material planner team and freight forwarders to ensure open communication with regards to the pick-up, transport, and delivery of international purchasing.
- Correspond with Regulatory Affair for the import of new raw materials.
- Correspond with freight forwarder for getting the standard billing invoice prior to cargoes receiving at warehouse.
- Coordinate in between warehouse, freight forwarder for the movement of import container from delivery to return.
- Verify additional freight billing, correspond with raw material planner for the PO raising.
- Correspond with freight forwarder and compliance team for the record of import declaration data - Custom form management, Sales Tax and duty record / reporting
- Attend outside training sessions to keep abreast of changes in import requirements.
- Identify new procedures and methods to expedite import to the site and cost savings plans for the efficient and compliant operation of the Import team.
- Assist Manager in preparing letters to vendors, freight forwarders and other parties involved in import transactions.
- Assist with special projects as required (ex. re-export - machines & raw materials, duty drawback, freight tenders, commercialization)
- Train new employees in basic import procedures and required skills
- Update the import schedule tracker.
- Assist with open text dispute for import freight billing.
- Work towards the direction of continuous excellence.

Key Responsibilities for export:

- Review and analyze international orders for logístical needs (transportation, trade compliance, letter of credit)
- Prepare appropriate documentation for export shipments (commercial invoice, packing list, certificate of origin, manufacturer declaration, shipper’s letter of instruction, FTA forms)
- Liaise with Customer Care and Freight forwarders to ensure open communication with regards to the requirement of shipping documents.
- Verify compliance and accuracy of Bill of Lading, Airwaybill, export declaration and any other document required for international movement of product.
- Correspond with RA, CC and Commercialization team for the compliance checks for exporting of new products.
- Liaise with Account Receivable for the payment via bank submission - DP, DA and LC.
- Identify new procedures and methods to expedite delivery to the customer and cost savings plans for the efficient and compliant operation of the export function.
- Assist manager in preparing letters to vendors, freight forwarders and other parties involved in export transactions.
- Coordinate samples and provide export documentation.
- Correspond with forwarders if there is any service complaint.
- Work towards the direction of continuous excellence.

**Qualifications and skills**:

- Familiarity with INCO Terms and international logistics practices preferred.
- Industrial experience preferred.
- Diploma/degree in any field.
- Excellent organization skills and attention to detail
- Strong communication skills.
- Ability to multi-task and handle high volume of work.
- Strong mindset of continuous excellence.
- Adapt to environment of change.

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