Facilities Coordinator Admin

5 days ago

Kuala Lumpur, Malaysia CBRE Full time

Posted- 02-Feb-2024- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative, Building Management, Customer Service, Engineering/Maintenance, Facilities Management, Property Management, Workplace Strategy- Location(s)- Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia, Petaling Jaya - Selangor - Malaysia, Subang Jaya - Selangor - Malaysia**URGENT HIRING - START WORK END FEBRUARY 2024**

**WORK LOCATION: SUBANG JAYA**

**WORKING PATTERN: MON - FRI (FULL DAY), ALTERNATE SATURDAYS (HALF DAY)**

**JOB SUMMARY**
- The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs.**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.- Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems.- Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.- Maintains files on work orders, proposals, and department files.- Creates vendor files and checks accuracy on completed paperwork submitted- by vendors.- Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.- Assists with the inspections on the facility campus.-
- Assist with process and procedure training.- Other duties may be assigned.**SUPERVISORY RESPONSIBILITIES**
- No formal supervisory responsibilities in this position.**QUALIFICATIONS**
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.- The requirements listed below are representative of the knowledge, skill, and/or ability required.- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.**EDUCATION and EXPERIENCE**
- High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training.**CERTIFICATES and/or LICENSES**
- None**COMMUNICATION SKILLS**
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.- Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.**FINANCIAL KNOWLEDGE**
- Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.**REASONING ABILITY**
- Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.**OTHER SKILLS and/or ABILITIES**
- Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.**SCOPE OF RESPONSIBILITY**
- Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

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