Group HR Services Analyst

4 days ago

Petaling Jaya, Malaysia Pathology Asia Full time

**Payroll Management**:

- Support payroll administration, including monthly payroll, ad hoc payments, fund request, other remunerations, and annual activities.
- Maintain payroll schedules, SOPs, policies and procedures.
- Calculate salaries, wages, bonuses, commissions, and other payments.
- Ensure accuracy of payroll data, including hours worked, deductions, and taxes.
- Process payroll on time and in compliance with relevant regulations.
- Conduct monthly payroll reconciliations, ensuring compliance and accuracy.
- Assist in the preparation of payroll reports, tax filings, and other payroll-related documentation.
- Collaborate with finance and accounting teams to ensure accurate financial reporting and reconciliation of payroll data.
- Calculate and deduct income tax, EPF (Employees Provident Fund), SOCSO (Social Security Organization) contributions, and other statutory deductions.
- Prepare and submit monthly statutory deductions to respective statutory bodies.
- Analyze internal HR related costs across departments to facilitate strategic cost allocation and provide comprehensive reporting for accounting and management purposes.

**HR Administration**:

- Prepare HR-related letters and update letter templates regularly to reflect changes in HR policies and statutory requirements. Provide feedback as needed to ensure templates are kept current.
- Administer and send monthly insurance member listing to insurance broker.
- Ensure that benefits are processed accurately and in compliance with company policies and regulations.
- Manage the leave record and entitlements of staff and ensure accuracy.
- Review and develop the leave entitlement policies.
- Support employee’s or stakeholder’s queries from time to time.
- Support employees’ onboarding, probation, confirmation, movements and offboarding process.
- Maintain and update HR software with precise and current employee information, ensuring data integrity and accessibility.

**Annual Activities**:

- Prepare and submit annual tax returns (Form EA) to the IRB for all employees.
- Issue Form E to employees for their income tax filing purposes.
- Review and update employee benefits packages as necessary.
- Ensure that benefits comply with regulatory requirements and are competitive in the market.
- Prepare for and participate in internal and external audits of payroll processes and data.
- Ensure that all payroll-related documents and records are in order for audit purposes.

**Others**
- Participate in HR related projects and process improvements to enhance efficiency and effectiveness.
- Plan and coordinate staff training when necessary.
- Support ad hoc projects when required.

**Requirements**:

- Bachelor’s degree in business administration, Human Resources Management, or equivalent.
- Minimum of 1 year of working experience in payroll and HR operations.
- Good understanding of Employment Law related to payroll (Public Holidays, overtime payouts, and statutory regulations).
- Experience in navigating payroll systems and familiarity with payroll system migration is an added advantage.
- Proficiency in Microsoft Office, particularly Excel and Word, is a must.
- Meticulous, structured, and reliable.
- A team player with a customer-focused attitude.

**Benefits**:

- Dental insurance
- Health insurance
- Maternity leave
- Parental leave
- Professional development
- Vision insurance
- Work from home

Application Question(s):

- What is the headcount size that you have managed for your payroll and HR admin task?
- Do you have any experience with the following HRIS system? (infotech and BIPO)
- What is your notice period (month) ?

Expected Start Date: 05/01/2024

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