Executive, Facilities Management and Administration

3 weeks ago

Batu Pahat, Malaysia International Medical University Full time

**Job description**:
**Facilities Management**:

- Oversee the daily operations of campus facilities, ensuring all areas are clean, safe, and functional.
- Develop and implement maintenance schedules for campus buildings and equipment.
- Coordinate with contractors and service providers for repairs, maintenance, and renovations.
- Conduct regular inspections to identify and resolve issues promptly.
- Ensure compliance with health, safety, and environmental regulations.

**Maintenance Coordination**:

- Maintain an inventory of maintenance supplies and equipment, and order new supplies as necessary.
- Respond promptly to maintenance requests and emergencies, ensuring mínimal disruption to campus activities.
- Develop and manage maintenance budgets, tracking expenditures and finding cost-effective solutions.

**Administrative Support**:

- Provide administrative support to the FMA office, including scheduling meetings, managing correspondence, and maintaining records.
- Assist in the preparation of reports, presentations, and other documents as required.
- Coordinate with other departments to ensure smooth communication and collaboration.
- Handle inquiries and requests from students, faculty, and staff regarding facilities and maintenance issues.

**Regulatory Compliance and Licensing**:

- Liaise with the local town council, government bodies, and other relevant authorities to ensure compliance with regulations.
- Manage and renew necessary licenses and permits for campus operations.
- Stay updated on changes in local regulations and implement required adjustments.

**Contract for Services**:

- Manage, monitor, and coordinate the proper implementation of all service contracts, including cleaning services, pest control, water dispensers, building maintenance, and security.
- Ensure the proper cleaning and upkeep of all floors, windows, and doors.
- Monitor cleaners' daily work and performance to maintain the general cleanliness of the office and toilets, including regular replenishment of soap, tissue paper, and etc.

**Service & Maintenance of Equipment**:

- Arrange for regular servicing and maintenance of all office equipment, including photocopiers, printers, shredders, telephones, door access systems, CCTV, and any other leased or purchased equipment.

**Project Management**:

- Plan and oversee facility improvement projects, from initial planning to completion.
- Develop project timelines and budgets, ensuring projects are completed on time and within budget.
- Coordinate with architects, engineers, and other professionals on large-scale projects.

**Crisis Management**:

- Develop and implement emergency response plans for facilities-related incidents.
- Train staff on emergency procedures and conduct regular drills.
- Act as the point of contact during facility-related emergencies, coordinating the response and communication efforts.

**Job requirement**:

- Bachelor’s degree, Post Graduate Diploma, Professional Degree or equivalent
- Minimum of 5 years of experience in facilities management, maintenance, administration or any related field.
- Able to work with minimum supervision and deal with people of all levels.
- Proven experience in managing teams and coordinating with service providers and contractors.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Strong problem-solving and decision-making abilities.
- Knowledge of health, safety, and environmental regulations.
- Ability to work under pressure and handle emergencies.
- Strong attention to detail and a proactive approach to maintenance and facilities management.

**Job Types**: Full-time, Permanent

Pay: RM3,000.00 - RM5,000.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- working: 5 years (preferred)

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