Executive, Facilities Management and Administration

1 week ago


Batu Pahat, Johor, Malaysia International Medical University Full time

Job description:

Facilities Management:

  • Oversee the daily operations of campus facilities, ensuring all areas are clean, safe, and functional.
  • Develop and implement maintenance schedules for campus buildings and equipment.
  • Coordinate with contractors and service providers for repairs, maintenance, and renovations.
  • Conduct regular inspections to identify and resolve issues promptly.
  • Ensure compliance with health, safety, and environmental regulations.

Maintenance Coordination:

  • Maintain an inventory of maintenance supplies and equipment, and order new supplies as necessary.
  • Respond promptly to maintenance requests and emergencies, ensuring mínimal disruption to campus activities.
  • Develop and manage maintenance budgets, tracking expenditures and finding costeffective solutions.

Administrative Support:

  • Provide administrative support to the FMA office, including scheduling meetings, managing correspondence, and maintaining records.
  • Assist in the preparation of reports, presentations, and other documents as required.
  • Coordinate with other departments to ensure smooth communication and collaboration.
  • Handle inquiries and requests from students, faculty, and staff regarding facilities and maintenance issues.

Regulatory Compliance and Licensing:

  • Liaise with the local town council, government bodies, and other relevant authorities to ensure compliance with regulations.
  • Manage and renew necessary licenses and permits for campus operations.
  • Stay updated on changes in local regulations and implement required adjustments.

Contract for Services:

  • Manage, monitor, and coordinate the proper implementation of all service contracts, including cleaning services, pest control, water dispensers, building maintenance, and security.
  • Ensure the proper cleaning and upkeep of all floors, windows, and doors.
  • Monitor cleaners' daily work and performance to maintain the general cleanliness of the office and toilets, including regular replenishment of soap, tissue paper, and etc.

Service & Maintenance of Equipment:

  • Arrange for regular servicing and maintenance of all office equipment, including photocopiers, printers, shredders, telephones, door access systems, CCTV, and any other leased or purchased equipment.

Project Management:

  • Plan and oversee facility improvement projects, from initial planning to completion.
  • Develop project timelines and budgets, ensuring projects are completed on time and within budget.
  • Coordinate with architects, engineers, and other professionals on largescale projects.

Crisis Management:

  • Develop and implement emergency response plans for facilitiesrelated incidents.
  • Train staff on emergency procedures and conduct regular drills.
  • Act as the point of contact during facilityrelated emergencies, coordinating the response and communication efforts.

Job requirement:

  • Bachelor's degree, Post Graduate Diploma, Professional Degree or equivalent
  • Minimum of 5 years of experience in facilities management, maintenance, administration or any related field.
  • Able to work with minimum supervision and deal with people of all levels.
  • Proven experience in managing teams and coordinating with service providers and contractors.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Strong problemsolving and decisionmaking abilities.
  • Knowledge of health, safety, and environmental regulations.
  • Ability to work under pressure and handle emergencies.
  • Strong attention to detail and a proactive approach to maintenance and facilities management.

Job Types:
Full-time, Permanent

Pay:
RM3, RM5,000.00 per month

Benefits:

  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Schedule:

  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Performance bonus

Education:

  • Bachelor's (preferred)

Experience:

- working: 5 years (preferred)

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