Corporate Admin Executive

6 months ago


Kuala Lumpur, Malaysia Staffing Services Full time

**Our client is an International Shopping Mall based in KL City area.**

**Responsibilities**
- Ensure smooth operations of **overall office management**:

- Answering telephone calls & directing calls to the relevant persons.
- Manage incoming / outgoing mail i.e. courier services.
- Order, track & stock office supplies including stationery and food inventory. Act as main point of contact for all vendor
- Handle the acquisition, distribution, and storage of **office equipment & supplies**:

- Oversee the preparation, analysis, negotiation & **review of vendors' contracts** related to the purchase or sale of office equipment, materials, supplies, products/services
- Oversee records management, communications system management, security, recycling & transportation services
- Coordinating office policies & procedures / **SOP**.
- Oversee overall **office maintenance** including planning for long and short-term maintenance needs as well as periodic preventive maintenance
- Preparing and processing monthly invoices & billing
- Monitor and facilitate security measures for **IT related matters**:

- Manage meeting rooms including reservation schedules
- Facilitate new employee onboarding especially in matters relating to IT
- Organizing **travel arrangements for employees** both within and outside the country.
- Handling documents management and entertainment expenses related matters
- Oversee **office renovation projects** & responsible for planning workspaces

**Requirements**:

- Degree / Diploma holder.
- **3 years' **experience in handling **corporate administrative matters / office management**.
- Experience in **office compliance, vendor & IT management **is a plus point.
- Good personality, communication & people skills
- Resourceful & able to work independently.
- Permanent vacancy based in KL.

**Highlights**
- Free Parking
- Variable Fixed Allowances
- Medical & Insurance

**Job Types**: Full-time, Permanent

**Salary**: RM3,000.00 - RM4,200.00 per month

**Benefits**:

- Free parking
- Health insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus



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