Administrative Executive
2 weeks ago
**1.Overall responsibilities**
1.1 Schedule appointment for Car Park Manager with special project and ad-hoc reports as required including public relations, marketing and liaison with other department or local authorities.
1.2 Takes minutes of the Car Park meeting and handling confidential matters with utmost discretion
1.3 Prepare memos and official letter for internal or external departments or companies.
1.4 Monitor and assist to update the daily Car Park collection, revenue, expenses, season parking to submit for monthly management reports.
1.5 Coordinated with the Human Resources Department pertaining to staff matters which includes staff salary, benefit, leave, claims and other matters related to staff-HR
1.6 Organized and prepared duty roster for all levels of staff-ranging from manager to to attendant.
1.8 Created highly effective organizational and filing system, which include the quick and through indexing, filing, resulting in easy access to critical information and streamlined office functioning.
1.9 Re-checking the incident report and maintenance work order after operation side checking and passing the documents for Car Park Manager perusal and signature.
1.10 Compiling all relevant and urgent documents that need manager attention and signature before proceed for further action.
1.11 Arrange all document (which already sign by manager) in individual department folder for submission to the relevant department (HQ).
1.12 Check the follow up folder for any pending matter that needs further attention.
1.13 Checking invoices for copier machine, telephone/fax machine bills, and any claim from staff before submit to finance department.
2.2 To monitor the daily parker document status and advice the department head.
2.3 prepare daily collection report to Finance Department together with the official report and bank in slip.
2.4 Lock out/block outstanding payment season parking pass card from the work station system and update in the log in and log out file record.
2.5 Prepare the pass card requisition and balance report, season parking listing up-to-date, FOC listing, pass card faulty, damage, lost listing and pass card termination listing and submit to Finance Department weekly.
2.6 Process the termination form and pass to Finance Department to issue the refund cheque.
**3 General**
3.1 Lock out/block outstanding payment season parking pass card from the work station system and update in the log in log out file record.
3.3 To monitor on coordination with note supplier (3rd party) on the daily float required.
3.4 To monitor on counting all cash in the safe from previous shifts and ensure they tally with the shift report and the collection(daily).
3.5 Review all relevant reports from system before submit to Manager.
3.6 To check all the relevant reports before submit to Manager.
3.6 To check all the relevant report before submit to Manager or relate department.
**QUALIFICATIONS/EXPERIENCE**
1. Minimum Diploma in Management or related field.
2. At least 3 years experience in similar capacity.
3. computer literate (Microsoft office)
4. Prepared to work extend hours.
**Job Types**: Full-time, Permanent
**Salary**: From RM2,500.00 per month
**Benefits**:
- Health insurance
- Maternity leave
- Opportunities for promotion
Schedule:
- Day shift
- Early shift
**Education**:
- Diploma/Advanced Diploma (preferred)
**Experience**:
- Administration: 4 years (preferred)
**Language**:
- English (preferred)
- Bahasa (preferred)
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