Experienced Workplace Officer

3 weeks ago

Kuala Lumpur, Malaysia Cushman & Wakefield Full time

**Job Title**

Experienced Workplace Officer
**Job Description Summary**

This role is responsible for overseeing the overall office management e.g cleaning, upkeeping, planning & implementing periodic or annual preventive maintenance.
- Daily floor inspection with Spaces center team to identify, update, feedback, or any enhancement related to office environment and safety concern.
- Daily checking and update for FAMIS 360
- To manage the operation to carry out daily inspections, liaise and supervise contractors, identify defects and implement improvement works.
- Preparing access card for onboarding employee
- To manage offboarding for employee
- To attend/assist and record staff request for temporary access card (forget to bring access card). Record in Temporary access card book and update the data in system
- Weekly meeting with LAS/Stakeholder for any update or improvement need to be taken.
- To ensure meeting room in good condition, clean and AV equipment work properly.
- Overseeing the cleaning and upkeep of building premises to ensure a neat, tidy and safe work environment.
- Interfacing with external contractors and service providers, calling for tenders/quotations and evaluating the submissions (Snacks, Carpet Cleaning, ad hoc job)
- Planning and implementing periodic or annual preventive maintenance for any office (which equipment/asset)
- Monitoring the running costs of the Facilities Department to be within budget.
- Drive for continuous improvement and cost savings initiatives without compromising on the efficiency and quality of tasks to be completed.
- Prepare daily reports, weekly reports, and monthly reports or other documented reports in accordance with relevant rules and regulations such as defect reports or related documents and etc.
- To assist LAS team if there is not FM scope: Snacks inventory/top up, logistic assistant
- To liaise with parking management for any changes of rules, increasing the cost etc.
- Attending safety briefing from building management and update accordingly to the Ericsson employee when related
- To verify monthly rental/variables/fixed cost billed by Spaces (LL)
- Prepare monthly DFU files for payment processing
- Daily checking for CCTV and Access system to ensure recorded and captured
- Raising PO into EBPO LAS sharepoint
- Obtain permit to work and access pass for logistic purpose to Spaces (LL)
- Daily checking for office live plants.
- Connect with CW finance for any end of month financial planning. Eg: accrue, outstanding payment
- Provide induction for onboarding
- Taking slot on the townhall session to update any related matters for FM.

**To support remote Office - Johor, Penang, Sabah & Sarawak**
- Liaise with remote office PIC for any request/defect/malfunction and etc
- Liaise with landlord for any related issue to FM scope
- Checking and verify monthly utilities before proceeding for payment
- Engaging vendors for Aircond service/fire extinguisher/cleaner manpower
- Raising P.O that related to the service

**Requirements**:

- Minimum 1 year of relevant work experience
- Proficient in microsoft office
- Able to multi-task, highly organized, detail oriented

**Why join Cushman & Wakefield?**

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;
Being part of a growing global company;
Career development and a promote from within culture;
An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

**We have a vision of the future, where people simply belong.**

***_That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status._
- We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us._

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