HR & Admin Executive/assistant

4 weeks ago


Shah Alam, Malaysia Jovian Apparel SDN BHD Full time

**HR Role**
- Handle full spectrum of payroll processing, including computing wages, and allowances, checking attendance, upkeep employee files and update in the Human Resources system and bonus/incentive pay, tracking vacation/sick pay and benefit changes.
- Update payroll records on new hire, resignation and transfers.
- Monitor, update and administer staff leaves, claims, medicals expenses and attendance records for month-end payroll processing.
- Perform checking on employees attendance and OT records.
- Liaise with government authorities (KWSP, PERKESO, LHDN) with regards to monthly statutory contributions and submission, update information require by legal entity.
- Create /update & key in new employee records in the HR system.
- Prepare HR related letter (Eg: Confirmation Letter, Employment Verification Letter etc) and update in the HR system.
- To ensure proper filing and safe keeping of all HR related documentations.
- Assist in preparing Performance Appraisal Evaluation to all staffs.
- Prepare Annual EA Form and report to LHDN for Borang E.
- To manage human resource policies and SOP to ensure that they are legislatively compliant and reflective of current best practice, provide employee sufficient information about human resources policies
- Perform end-to-end recruitment activities including sourcing, shortlisting, interviews, offer management and onboarding
- Ensure the headcount gaps/vacancies are fulfilled within stipulated time frame
- Oversee full spectrum of foreign workers related matters. Dealing with agencies and local authorities to submit the required documentation ie KDN, Immigration, JTK, embassy, FOMEMA etc.
- Responsible to monitor foreign workers, accommodation, and hostel affairs.
- Review and revise rules & regulations from time to time in align with government requirement and legislation.

**Admin Role**
- To maintain office and hostel inventory supplies by checking stock/inventory level, anticipating needed supplies, placing orders and verifying receivers from time to time as and when necessary.
- To monitor office and hostel equipment in good condition, arrange for maintenance/repairs, if necessary, troubleshoot malfunctions and calling for repairs.
- To attain proper quotations as and when required in relation to administering office maintenance/office equipment.
- To liaise with suppliers/vendors for office and hostel administration matters.
- To ensure proper filing of all documentations for easy retrieving.
- To be in charge of renewing retail business licenses according to respective outlet.
- To ensure building lift and fire extinguisher licenses being renew on yearly basis
- To ensure all internal event such as company trip or any requested event being delivered with the most cost-effective way
- Other duties as assigned

**Job Type**: Permanent

**Salary**: RM1,900.00 - RM2,400.00 per month

**Benefits**:

- Maternity leave
- Professional development

Ability to commute/relocate:

- Shah Alam: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma/Advanced Diploma (preferred)


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