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Procurement Assistant

3 months ago

Shah Alam, Malaysia Nakanishi Group (M) Sdn Bhd Full time

**Responsibilities**:
**1.Supplier Research and Selection**:

- Assisting in researching potential suppliers and vendors for the products or services needed by the company.
- Assist in evaluating suppliers based on factors such as price, quality, reliability, and delivery times.

**2. Request for Quotations (RFQs)**:

- Assisting in the preparation of RFQs.
- Sending out RFQs to suppliers.
- Analyzing and preparing comparative reports for review.

**3. Negotiation**:

- Assisting in negotiating prices, terms, and contracts with suppliers.
- Seeking opportunities to negotiate favorable terms and pricing for the company.

**4. Order Processing**:

- Processing purchase orders and ensuring accurate documentation of procurement transactions.
- Coordinating with suppliers to confirm order details, delivery schedules, and payment terms.

**5. Supplier Relationship Management**:

- Building and maintaining positive relationships with suppliers.
- Addressing supplier inquiries and resolving any issues or discrepancies that arise.

**6. Data Analysis and Reporting**:

- Compiling procurement data and generating reports on procurement performance, cost savings, and supplier performance metrics.
- Analyzing data to identify trends, opportunities for cost savings, and process improvements.

**7. Compliance and Documentation**:

- Ensuring compliance with procurement policies, procedures, and regulations.
- Maintaining accurate procurement records and documentation in accordance with company and regulatory requirements.

**8. Supporting Procurement Projects**:

- Assisting in special procurement projects or initiatives, such as supplier audits, contract renewals, or process improvement initiatives.

**9. Continuous Improvement**:

- Identifying opportunities for process improvements and cost-saving initiatives within the procurement function.
- Proactively contributing ideas and suggestions to enhance procurement processes and practices.

**10. Admin & Finance Support**
- Assisting with accounts payable and receivable functions, including processing invoices, expense reports, and payments.
- Providing general administrative support.

Qualifications and Skills:
**Education**:

- Bachelor's degree in business administration, supply chain management, procurement, or a related field is preferred.

**Experience**:

- Prior experience in procurement, purchasing, or administrative roles is advantageous.
- Experience with supplier management, contract negotiation, and procurement processes is desirable.
- Familiarity with administrative tasks such as office management, scheduling, and record-keeping is beneficial.

Expected Start Date: 03/01/2024

**Job Types**: Full-time, Permanent, Fresh graduate

**Salary**: RM1,900.00 - RM2,500.00 per month

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- Procurement: 1 year (required)

**Language**:

- Bahasa (preferred)

Ability to Commute:

- Shah Alam (required)

Ability to Relocate:

- Shah Alam: Relocate before starting work (required)

Expected Start Date: 03/01/2024