Admin & Account Assistant

1 week ago

Subang Jaya, Malaysia Vertis Digital Sdn Bhd Full time

**About Us**:
**Innovate. Create. Elevate.**

At Vertis, we are on a mission to constantly innovate and create exceptional digital solutions. Our goal is to elevate our clients’ brands and the experiences they deliver to their customers through the power of technology-driven creativity. Our people are the catalyst, empowering our clients to successfully transform their businesses - join our team of able, confident, and motivated superstars.

**About the job**:
We are seeking a highly organized and detail-oriented Admin & Account Assistant to join our team. In this role, you will support our administrative and accounting functions to ensure smooth and efficient operations. This position requires excellent multitasking abilities, a keen eye for detail, and strong communication skills.

**Key Responsibilities**:

- Assist with day-to-day administrative tasks such as filing, data entry, and managing correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain office supplies inventory and place orders when necessary.
- Handle incoming and outgoing mail and packages.
- Assist with accounts payable and receivable processes.
- Process invoices, receipts, and payments accurately and timely.
- Help maintain accurate financial records and prepare basic financial reports.
- Assist in the preparation of monthly, quarterly, and annual financial statements.
- Create and manage purchase orders, ensuring accurate documentation and approval.
- Verify invoices against purchase orders and resolve discrepancies.
- Ensure timely processing of invoices and POs to maintain efficient workflow.
- Liaise with vendors to address any issues related to invoicing and payments.
- Provide excellent customer service by responding to inquiries and resolving issues promptly.
- Assist with client communications and maintain positive relationships with vendors and clients.
- Maintain and update databases and records with accurate information.
- Assist in data analysis and generate reports as needed.
- Support special projects and perform other duties as assigned by the management team.
- Ensure compliance with company policies and procedures.

**Requirement and Qualification**:

- Minimum of a diploma in Accounting, Finance, Business Administration, or a related field.
- Minimum of 2 years of experience in an administrative or accounting role.
- Proficiency with accounting software and Microsoft Office Suite (Excel, Word, Outlook).
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to handle confidential information with integrity.
- Experience with full set of bookkeeping or accounting tasks.
- Familiarity with financial regulations and basic accounting principles.
- Proficiency with accounting software.
- Advanced skills in Microsoft Excel for financial reporting and analysis.

**Benefits**
- Best in class compensation
- Medical Benefits
- International and multicultural environment
- Training & Development
- Career opportunities in a successful, fast-growing company
- Birthday leave
- Opportunity to travel

Pay: From RM3,000.00 per month

Supplemental pay types:

- Performance bonus

Application Question(s):

- Will you be able to reliably commute or relocate to One City, Subang Jaya for this job?
- Are you an immediate joiner?
- How long is your notice period for the current employment?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administration or Accounting: 2 years (preferred)
- Microsoft Office Suite: 2 years (preferred)

**Language**:

- English (preferred)

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