Sales & Administrative Co-ordinator

2 weeks ago


Seri Kembangan, Malaysia APP PET FOOD SDN BHD Full time

Maintain proper filing of accounting, delivery note & invoice documents for record keeping
- Process POs, CNs, Invoices and Quotations from suppliers & follow up on lead time
- Responsible in office administration including document preparation, filling, phone answering, reception
- Maintain good communication with Customers, Carriers and Logistics vendors
- Coordinate, process and expedite relevant shipping documents for import / export shipments which include packing list, COA, Sales Invoice, DO, Customs forms, BL, COO, MITI, CIF, DDP, AWD or any related documents
- Co-ordination and communicate well with Production teams in regards planning ordering to our warehouse
- Any other duties assignment by the Management from time to time
- To manage maintenance & upkeep of company's vehicles
- Maintaining companies branding trademark.
- Perform checks and management of communications to align with order requirement, shipping and documentation in timely manner.
- Coordinate with factory/warehouse and sales manager on delivery schedule and shipment documents.
- Liaise with account manager to process credit block /release.
- Issue pack/ship instruction requests to logistics team.
- Work with sales members and managers on strategic inventory plan.
- Work with logistics on transportation of demo units to event location.
- Responsible in managing and handling quotations and new customer account creation.
- Assist manager in necessary administrative support, document archiving and keep track of samples unit movement.
- Provide support to marketing activity.
- Respond to customer inquiries on company's services and products (Product recalled, arrange delivery for product return.)
- Maintain and update sales and customer records/ database/ reports.
- Assisting sales team in all aspects of sales processes, documentations and administrative supports.
- Assist in general office administration work as and when required.
- To handle incoming and outgoing goods, packing, loading and unloading.
- To maintain relevant records of stock handling, storage, issuance, delivery.
- To key in stocks in Inventory System and ensure accurate inventory records.
- To perform stock-take and prepare monthly stock report.
- To assist in the Store administration duties when required by Superior.
- Product & Packaging Development.
- Maintaining product stock list and update price to sales team.
- Maintaining online sales platforms and delivering product to couriers.

**Salary**: RM3,000.00 - RM4,000.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administrative: 2 years (preferred)



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