Administrative Support Specialist
4 days ago
At Axi, we're committed to creating a seamless employee experience. As an Office & Project Coordinator, you'll play a crucial role in ensuring the efficient operation of office activities while supporting key areas such as new hire onboarding, visa coordination, and competitor analysis.
About the RoleThis is a unique opportunity to join our team as an Office & Project Coordinator. Your primary responsibilities will include:
- Overseeing daily office operations to maintain an organized and efficient workplace
- Managing office supplies, equipment, and vendor relationships to ensure optimal office functionality
- Coordinating scheduling for meetings, travel arrangements, and company events
- Processing staff expense claims, per diem, and reconciliation for reimbursement
- Obtaining necessary approvals for payment processing and leave management for Malaysia weekend servicing employees
You'll also be responsible for:
- Acting as the primary point of contact for onboarding new hires, ensuring a smooth transition into the company
- Managing onboarding schedules, including setting up workstations, coordinating with IT for equipment, and providing training resources
- Assisting in processing employee documentation, including employment contracts and other compliance-related paperwork
- Overseeing VISA and work permit arrangements, including application submissions, tracking, and renewals for international hires
Key Responsibilities
- Conduct research on competitors, analyzing their offerings, strategies, and positioning in the market
- Analyze competitor offerings, customer engagement strategies, and overall market presence
- Provide actionable insights to support strategic decision-making and enhance the company's competitive edge
- Proven experience in office administration, onboarding coordination, or a similar role
- Exceptional communication and interpersonal skills to engage effectively across teams
- Proficiency in handling staff expense claims, leave management, and visa processing
- Strong analytical skills, with the ability to conduct competitor research and provide actionable insights
- Highly organized and detail-oriented, with the ability to multitask in a fast-paced environment
- Proficient in Microsoft Office and other administrative tools
- A proactive and adaptable mindset, ready to take on challenges and responsibilities
- Willingness to work fully on-site and support operational needs beyond regular office hours, if required
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