Executive Support and Operations Coordinator

8 hours ago


Kuala Lumpur, Kuala Lumpur, Malaysia FastLaneRecruit Full time
Job Overview

We are seeking a detail-oriented and proactive Executive Support and Operations Coordinator to join our dynamic team at FastLaneRecruit. This role is pivotal in ensuring smooth business operations by providing administrative support, coordinating communication across teams, and managing essential business functions.

About the Role

This exciting opportunity offers a competitive salary of **$50,000 - $60,000** per year, commensurate with experience, plus comprehensive medical insurance and a relaxed work environment that promotes work-life balance. If you possess strong organizational skills, excellent communication and interpersonal abilities, and the capacity to manage multiple priorities in a fast-paced environment, we encourage you to apply.

Key Responsibilities
  • Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Communication Coordination: Serve as a key point of contact for internal and external communications, ensuring timely and accurate information flow.
  • Documentation Management: Prepare and manage documentation, reports, and presentations to support various business functions.
  • Event Planning: Assist in the planning and execution of company events, virtual meetings, and team-building activities.
  • Cross-Functional Collaboration: Coordinate with cross-functional teams to ensure smooth project execution and timely delivery of tasks.
  • Filing System Management: Manage the company's filing system, ensuring that all records are organized and easily accessible.
  • Customer Service: Handle customer inquiries and provide excellent customer service, addressing any issues promptly and professionally.
  • HR Support: Assist in HR functions such as onboarding new employees, maintaining employee records, and coordinating payroll activities.
  • Office Supply Management: Monitor and manage office supplies and inventory, placing orders as needed.
Requirements
  • A minimum of 2-3 years of experience in an administrative, business support, or similar role.
  • Diploma or degree in Business Administration, Management, or a related field is preferred.
  • Good command of Chinese, Cantonese, and English, both written and spoken.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and experience with project management and communication tools like Slack, Asana, or Trello.
  • Strong organizational and multitasking abilities, with a keen eye for detail and the capacity to manage multiple priorities in a fast-paced environment.
  • Excellent communication and interpersonal skills, with the ability to interact effectively with team members and clients from diverse backgrounds.
  • Strong time management skills, with the ability to work independently and meet deadlines.
Benefits
  • Competitive salary with performance bonuses.
  • Comprehensive medical insurance.
  • Relaxed and casual work environment.
  • Promotes work-life balance.


  • Kuala Lumpur, Kuala Lumpur, Malaysia Nala Groups Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Support Operations Coordinator to join our team at Nala Groups. As a key member of our dental clinic operations team, you will be responsible for monitoring social media platforms for inquiries and potential leads, following up with cold leads, and assisting with operational management.Key...


  • Kuala Lumpur, Kuala Lumpur, Malaysia FastLaneRecruit Full time

    Business Support and Admin ExecutiveWe are seeking a highly organized and proactive Business Support and Admin Executive to join our dynamic team at FastLaneRecruit. This role is pivotal in ensuring smooth business operations by providing administrative support, coordinating communication across teams, and managing essential business functions.Key...


  • Kuala Lumpur, Kuala Lumpur, Malaysia FastLaneRecruit Full time

    Business Support and Admin ExecutiveWe are seeking a highly organized and proactive Business Support and Admin Executive to join our dynamic team at FastLaneRecruit. This role is pivotal in ensuring smooth business operations by providing administrative support, coordinating communication across teams, and managing essential business functions.Key...


  • Kuala Lumpur, Kuala Lumpur, Malaysia FastLaneRecruit Full time

    Business Support and Admin ExecutiveWe are seeking a highly organized and proactive Business Support and Admin Executive to join our dynamic team at FastLaneRecruit. This role is pivotal in ensuring smooth business operations by providing administrative support, coordinating communication across teams, and managing essential business functions.Key...


  • Kuala Lumpur, Kuala Lumpur, Malaysia FastLaneRecruit Full time

    About FastLaneRecruitWe are a dynamic organization seeking a detail-oriented and proactive Business Support and Admin Executive to join our team. This role is pivotal in ensuring smooth business operations by providing administrative support, coordinating communication across teams, and managing essential business functions.Key...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Hello Dental Clinic Full time

    Responsibilities: As Financial Operations Coordinator at Hello Dental Clinic, you will be responsible for managing both physical and electronic files, maintaining a systematic filing system for easy retrieval, and handling phone calls, emails, and other correspondence. You will also be responsible for drafting and editing memos, reports, and other documents,...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Emerald Zebra Full time

    Job Title: Operations CoordinatorIn the heart of Emerald Zebra, we are looking for a skilled Operations Coordinator to join our team. As a key member of our operations department, you will play a vital role in ensuring the smooth functioning of our business processes.### Key Responsibilities:* Coordinate cross-departmental activities to ensure efficient...


  • Kuala Lumpur, Kuala Lumpur, Malaysia FastLaneRecruit Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Marketing Operations Coordinator to support our marketing team in executing and managing various marketing initiatives. This role requires a candidate who is proactive, capable of multitasking in a fast-paced environment, and has experience in marketing administration and digital marketing...


  • Kuala Lumpur, Kuala Lumpur, Malaysia FastLaneRecruit Full time

    We are seeking a highly organized and detail-oriented Marketing Operations Coordinator to support our marketing team in executing and managing various marketing initiatives. This role requires a candidate who is proactive, capable of multitasking in a fast-paced environment, and has experience in marketing administration.Job Description:The ideal candidate...


  • Kuala Lumpur, Kuala Lumpur, Malaysia FastLaneRecruit Full time

    Business Support and Admin Executive RoleWe are seeking a highly organized and proactive Business Support and Admin Executive to join our dynamic team at FastLaneRecruit. This role is pivotal in ensuring smooth business operations by providing administrative support, coordinating communication across teams, and managing essential business functions.Key...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Axiata Digital Labs Full time

    Job SummaryAxiata Digital Labs is seeking an Operational Support Associate to join its Global Facilities Management & Administration team. As an Operational Support Associate, you will assist in supporting day-to-day operational tasks, including administrative activities, office management, and coordination with key departments.Key...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Axiata Digital Labs Full time

    The role of an Administrative Support Professional at Axiata Digital Labs in Malaysia offers a unique opportunity to gain hands-on experience in managing operational workflows. As an intern, you will be responsible for assisting in supporting day-to-day operational tasks, including administrative activities, office management, and coordination with key...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Emerald Zebra Full time

    Emerald Zebra is a well-established multi-regulated Australian broker offering traders access to CFDs across Forex, Indices, Commodities, Stocks, and Cryptocurrencies.We are seeking a highly skilled Global Operations Coordinator (Mandarin Speaking) to join our team in Malaysia. As a globally recognized broker, we pride ourselves on exceptional trading...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Hunters International Sdn Bhd Full time

    About the CompanyHunters International Sdn Bhd is a leading provider of innovative functional materials and devices. With a global presence and a team of experts, we are committed to delivering exceptional solutions to our customers.Job ResponsibilitiesManage customer interactions, including quote requests, sample arrangements, and order processing.Track...

  • Operations Assistant

    1 month ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Axiata Digital Labs Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented individual to join our team as an Operations Assistant in our Global Facilities Management & Administration department.Key ResponsibilitiesOperational Support and CoordinationAssist with the coordination of day-to-day administrative tasks to support the smooth functioning of the country...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Hunters International Sdn Bhd Full time

    Job DescriptionAs an Executive Support Specialist for Senior Leadership, you will provide high-level administrative support to the Managing Director. This includes coordinating tasks, preparing documents, and ensuring compliance with policies and legal requirements.You will be responsible for:Drafting and reviewing reports, meeting materials, and...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Hunters International Sdn Bhd Full time

    About the RoleWe are seeking a highly skilled Sales Admin Executive to join our team at Hunters International Sdn Bhd.Key ResponsibilitiesCollaborate with customers to handle daily quotes, sample arrangements, and order requests.Track project progress, collect information, and provide insightful analysis.Analyze monthly and quarterly sales data to identify...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Glints Full time

    HR Operations ExecutiveWe are seeking an HR Operations Executive to play a pivotal role in ensuring the seamless functioning of HR processes that support our company's strategic objectives and employee needs.Key Responsibilities:Payroll Administration: Manage payroll in compliance with Singapore's employment laws and regulations.Employee Life Cycle...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Nala Groups Full time

    Job SummaryWe are seeking a highly skilled and motivated Support Admin to join our team at Nala Groups. As a Support Admin, you will be responsible for monitoring social media platforms for inquiries and potential leads, following up with cold leads, and assisting in operational management.Key ResponsibilitiesMonitor and respond to social media inquiries and...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Agensi Pekerjaan Great Pyramid Sdn Bhd Full time

    Job OverviewThe Corporate Services Administrator plays a crucial role in providing first-level support for administrative services, focusing on business operations and facilities management. This position acts as a supporting role to the Corporate Services Global manager and is responsible for leading day-to-day facility operations.Key...