Logistics and Administration Manager

6 days ago

Kampong Baharu Balakong, Selangor, Malaysia Ergoworks Malaysia Full time

About Ergoworks Malaysia

Ergoworks Malaysia, a renowned ergonomic brand, is committed to providing innovative solutions for the modern lifestyle.

We are looking for a highly skilled Logistics and Administration Manager to join our dynamic team. This role requires a detail-oriented individual who will handle a wide variety of administrative and accounting tasks to support the smooth operation of the business.

Key Responsibilities:

  1. Maintain accurate financial records, including data entry for accounts payable/receivable, payment, and bank reconciliation.
  2. Assist in preparing financial statements, reports, and reconciling accounts.
  3. Ensure all financial transactions are recorded in compliance with company policies and legal regulations.
  4. Warehouse & Worker Rostering:
  5. Coordinate and manage warehouse staff work and delivery schedules, optimize delivery efficiency.
  6. Handle attendance tracking and ensure proper payroll calculations based on worker hours (for part-timers).
  7. Order Processing & Delivery Coordination:
  8. Process incoming orders from customers, ensuring that all orders are accurately recorded and invoiced.
  9. Coordinate with the warehouse team to ensure timely delivery and fulfillment of orders.
  10. Communicate with customers to provide updates on their orders and delivery status.
  11. Attend to post-delivery feedback, provide support & advice to logistic teams on follow-up work.
  12. Liaise with suppliers and third-party logistics providers to arrange for timely deliveries.
  13. Track shipments and resolve any delivery issues or delays.
  14. Ensure the smooth flow of inventory management and order dispatch processes.
  15. Manage and update inventory data, ensuring stock movements are accurately recorded in systems in a timely manner.
  16. General Office Administration:
  17. Perform administrative tasks such as assist in sales administration work, attending to calls/messages, responding to emails, and filing documents.
  18. Ensure that office supplies are well-stocked and manage procurement when necessary.
  19. Support the General Manager and internal teams with various ad-hoc tasks as required.
  20. Other Duties:
  21. Assist with other administrative and financial duties assigned by the General Manager.

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