Financial Operations Manager
21 hours ago
About the Role:
Ergoworks Malaysia is seeking an experienced Accounts and Admin Officer to join our dynamic team. This role requires a detail-oriented individual who will handle various administrative and accounting tasks to support the smooth operation of the business.
Key Responsibilities:
- Maintain accurate financial records, including data entry for accounts payable/receivable, payment, and bank reconciliation.
- Assist in preparing financial statements, reports, and reconciling accounts.
- Ensure all financial transactions are recorded in compliance with company policies and legal regulations.
- Warehouse Management:
- Coordinate and manage warehouse staff work and delivery schedules to optimize delivery efficiency.
- Handle attendance tracking and ensure proper payroll calculations based on worker hours (for part-timers).
- Order Processing and Delivery Coordination:
- Process incoming orders from customers, ensuring accurate recording and invoicing.
- Coordinate with the warehouse team to ensure timely delivery and fulfillment of orders.
- Communicate with customers to provide updates on their orders and delivery status.
- Attend to post-delivery feedback, provide support and advice to the logistics team on follow-up work.
- Liaise with suppliers and third-party logistics providers to arrange for timely deliveries.
- Track shipments and resolve any delivery issues or delays.
- Ensure the smooth flow of inventory management and order dispatch processes.
- Manage and update inventory data, ensuring stock movements are accurately recorded in the system in a timely manner.
- General Office Administration:
- Perform administrative tasks such as assisting in sales administration work, attending to calls/messages, responding to emails, and filing documents.
- Ensure that office supplies are well-stocked and manage procurement when necessary.
- Support the General Manager and internal team with various ad-hoc tasks as required.
- Additional Responsibilities:
- Assist with other administrative and financial duties assigned by the General Manager.
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