Administrative Services Manager

2 days ago


Kampong Baharu Balakong, Selangor, Malaysia Ergoworks Malaysia Full time

About the Team:

We are a dynamic team committed to delivering exceptional results and exceeding customer expectations. As an Accounts and Admin Officer, you will play a key role in supporting the smooth operation of the business and contributing to our success.

Responsibilities:

  • Maintain accurate financial records, including data entry for accounts payable/receivable, payment, and bank reconciliation.
  • Assist in preparing financial statements, reports, and reconciling accounts.
  • Ensure all financial transactions are recorded in compliance with company policies and legal regulations.
  • Warehouse Management:
  • Coordinate and manage warehouse staff work and delivery schedules to optimize delivery efficiency.
  • Handle attendance tracking and ensure proper payroll calculations based on worker hours (for part-timers).
  • Order Processing and Delivery Coordination:
  • Process incoming orders from customers, ensuring accurate recording and invoicing.
  • Coordinate with the warehouse team to ensure timely delivery and fulfillment of orders.
  • Communicate with customers to provide updates on their orders and delivery status.
  • Attend to post-delivery feedback, provide support and advice to the logistics team on follow-up work.
  • Liaise with suppliers and third-party logistics providers to arrange for timely deliveries.
  • Track shipments and resolve any delivery issues or delays.
  • Ensure the smooth flow of inventory management and order dispatch processes.
  • Manage and update inventory data, ensuring stock movements are accurately recorded in the system in a timely manner.
  • General Office Administration:
  • Perform administrative tasks such as assisting in sales administration work, attending to calls/messages, responding to emails, and filing documents.
  • Ensure that office supplies are well-stocked and manage procurement when necessary.
  • Support the General Manager and internal team with various ad-hoc tasks as required.
  • Additional Responsibilities:
  • Assist with other administrative and financial duties assigned by the General Manager.


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