Head of Administration

6 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia TIME's group Full time
Job Description

About the Role

The Head of Administration is a key member of the TIME's group team, responsible for ensuring the smooth operation of the Springhill campus. This role involves managing finance, enrolment, and academic records, as well as maintaining administrative duties.

Key Responsibilities

  • Financial Management
    • Manage the campus budget and financial records
    • Ensure all transactions are accurate and up-to-date
    • Prepare invoices and maintain a systematic filing system
  • Student Administration
    • Organize and administer student records
    • Oversee student admissions and graduation process
    • Ensure records are updated with new grades, attendance, and finances
  • Operations and Maintenance
    • Manage campus assets, both physical and virtual
    • Monitor and maintain campus facilities
    • Ensure all campus bills are paid on time
  • Customer Service
    • Deliver excellent customer service to parents and students
    • Monitor and maintain a high level of professionalism and discretion
  • Communication and Liaison
    • Communicate effectively with staff, students, and parents
    • Liaise with external agencies and local authorities
  • Meetings and Events
    • Organize and service meetings, including staff meetings and school committees
    • Prepare and distribute agendas, minutes, and action points
  • General Administration
    • Perform bookkeeping and banking transactions
    • Handle permits, licenses, and MOE submissions
    • Maintain company insurance and campus building records

Requirements

  • Strong administrative and organizational skills
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • High level of professionalism and discretion

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