Business Operations Coordinator

6 days ago


Petaling Jaya, Selangor, Malaysia Aavii Worldwide Sdn Bhd Full time

We're looking for an experienced Administrative Support Specialist to join our team at Aavii Worldwide Sdn Bhd.

About the Role

This is an exciting opportunity to work in a fast-paced environment where you'll be responsible for managing office operations, supporting HR activities, and contributing to the overall efficiency and effectiveness of the business.

  • Main Responsibilities:
  • Ensure the smooth operation of administrative & human resource functions within the company.
  • Manage office supplies & inventory, ensuring timely procurement & stock levels.
  • Manage office equipment maintenance.
  • Manage applications & renewal of licenses, insurance, membership, subscription, etc.
  • Create, follow up and tabulate client satisfaction surveys.
  • Assist in ad-hoc tasks.

Human Resources Support:

  • Assist in the recruitment process and internship program, including posting, screening resumes & scheduling interviews.
  • Support onboarding & offboarding processes, ensuring a smooth transition for new hires & departing employees.
  • Maintain and update employee records & organization chart, ensuring data accuracy & confidentiality.
  • Compile & check employee's project-related allowances.
  • Assist in performance management & KPI.

Record Keeping:

  • Maintain & update records, files, & databases for easy retrieval & data accuracy.
  • Prepare & manage reports, presentations, & other documents as required.

Requirements:

  • Bachelor's degree in Business Administration, Human Resources, or a related field.
  • Min. 1-3 years' experience in administrative or HR roles.
  • Strong time management skills & ability to prioritize tasks effectively.
  • Attention to detail & problem-solving skills.
  • Ability to work independently & as part of a team.
  • Willing to learn and adapt to new challenges.
  • Proficiency in Microsoft Office - Outlook, Word, Excel, PowerPoint.
  • Fresh graduates are welcome to apply.


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