Executive Support Specialist
6 days ago
About Nirvana Asia
Nirvana Asia is a forward-thinking organization that prides itself on its exceptional leadership and operational excellence. As an Executive Personal Assistant, you will play a critical role in supporting the General Manager in driving business results.
Key Responsibilities
- Operational Support
- Serve as a trusted partner to the GM, providing strategic support and guidance on complex issues.
- Implement and execute plans, projects, and initiatives as per the GM's directions, ensuring alignment with organizational objectives.
- Anticipate and address the GM's needs, maintaining an overview of allocated projects and reporting progress to the GM.
- Project Coordination and Communication
- Complete a range of administrative tasks for the GM, including organizing meetings, scheduling appointments, and managing correspondence.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the GM, determining the appropriate course of action or response.
- Provide a bridge for effective communication between the GM and internal departments, demonstrating expertise and credibility with senior management staff.
- Meeting and Event Planning
- Work closely with the GM to plan and coordinate meetings, events, and conferences, ensuring seamless execution and timely delivery.
- Prioritize competing demands, handle matters proactively, and follow through on projects to successful completion within the timeline given.
- Additional Responsibilities
- Follow up on responses to requests and emails to/from the GM.
- Assist in preparing, organizing, and coordinating the agenda and meetings of the senior management team and off-sites.
- Take minutes of all meetings attended by the GM and deliver them to relevant parties within 24 hours.
About You
We are seeking a detail-oriented and proactive individual with excellent communication and problem-solving skills. The ideal candidate will have at least 3-5 years of working experience in a similar capacity or 1-3 years with project administration experience.
Remuneration and Benefits
- An attractive salary package, including bonuses and incentives.
- A comprehensive benefits package, including medical benefits, annual leave, and birthday leave.
- Ongoing career development opportunities and training.
- A positive and supportive working environment.
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