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Personal Assistant to Senior Leadership

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia Ruyi Holdings Full time

Ruyi Holdings is a well-established organization with over 25 years of industry experience. We are committed to providing our employees with a supportive and dynamic work environment that fosters growth and development.

About the Role

We are seeking an experienced Personal Assistant to join our team and support our Managing Director in their daily tasks. The ideal candidate will have a strong administrative background, excellent communication skills, and the ability to work independently.

Job Description:

  • Provide administrative support to the MD, including managing their calendar, scheduling meetings, and handling correspondence.
  • Organize meetings, prepare agendas, take minutes, and ensure follow-ups are completed.
  • Coordinate detailed travel plans, including flights, accommodations, and logistics.
  • Handle sensitive information with professionalism and maintain strict confidentiality.
  • Assist with strategic projects, track progress, and ensure timely task completion.
  • Oversee office operations and coordinate with departments for smooth processes.
  • Build relationships with key stakeholders and represent the MD professionally.

Requirements:

  • Bachelor's degree in Business Admin, Management, or related field.
  • 3-5 years as a Personal or Executive Assistant, preferably supporting senior management or C-level execs.
  • Fluent in Mandarin and English, with strong verbal and written skills.
  • Valid driver's license and own transport for meetings, errands, or work travel.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Strong multitasking, time management, and prioritization skills.
  • Accuracy is key, especially with confidential info and reports.
  • Proactive thinker with strong analytical skills.
  • High level of discretion, professionalism, and confidentiality.
  • Great communicator with the ability to build strong relationships.