Administrative Support Specialist

4 days ago


Subang Jaya, Selangor, Malaysia Taylor's Education Group Full time
Job Description

We are seeking a highly organized and detail-oriented Junior Executive Assistant to provide daily administrative support to our high level executive. This role is ideal for candidates with at least three years of experience in an executive support role, demonstrating excellent time management, communication, and problem-solving skills.

Key Responsibilities:
  1. Provide administrative support to executives, including calendar management, email communications, drafting responses, and following up on action items.
  2. Aid executive in preparing for meetings by coordinating logistics and materials.
  3. Respond to emails and document requests on behalf of executives, ensuring timely and accurate communication.
  4. Draft slides, meeting notes, and documents for executives, utilizing strong writing and presentation skills.
  5. Assist in the preparation of reports, presentations, and documentation, requiring attention to detail and organization.
  6. Liaise with internal teams and external stakeholders on behalf of executives, fostering strong relationships and communication.
  7. Perform general office duties and support additional administrative tasks as needed, adapting to changing priorities.

Requirements

To succeed in this role, you will need:
  1. Bachelor's degree or equivalent experience with 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.
  2. Strong organizational and multitasking skills with attention to detail, ensuring accuracy and efficiency in your work.
  3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools, staying up-to-date with industry standards.
  4. Excellent written and verbal communication skills, enabling clear and effective communication with executives, colleagues, and external partners.
  5. Experience in managing multiple priorities, administrative coordination, and logistics, requiring adaptability and strong time management.
  6. Well-organized, detail-oriented, with the ability to multi-task and great follow-up skills, consistently delivering high-quality results.

What We Offer

As a member of our team, you can expect:
  1. A competitive salary and benefits package, reflecting your value to our organization.
  2. Opportunities for career growth and professional development, helping you advance in your career.
  3. A dynamic and collaborative work environment, encouraging teamwork and innovation.


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