Office Manager

2 weeks ago


Kuala Lumpur, Kuala Lumpur, Malaysia Virtuos Kuala Lumpur Full time

We are looking for a skilled Office Administrator to join our team at Virtuos Kuala Lumpur. As an Office Administrator, you will be responsible for providing comprehensive administrative support to various departments, including scheduling meetings, booking travel arrangements, preparing documents and presentations, and maintaining electronic and hard copy filing systems.

You will also assist in the preparation and distribution of internal communications, and provide administrative support as needed, ensuring seamless office operations. Additionally, you will be responsible for event coordination duties, such as planning and logistics for company events.

To be successful in this role, you will need to have excellent organizational and time management skills, strong attention to detail and problem-solving abilities, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). You should also have excellent communication and interpersonal skills, and the ability to multitask and prioritize tasks effectively.

Responsibilities
  • Administrative Support:
    • Provide administrative assistance to various departments.
    • Prepare and distribute internal communications.
    • Maintain filing systems.
    • Provide administrative support as needed.
  • Human Resources Support:
    • Assist with recruitment candidate interview setup.
    • Support employee onboarding and offboarding processes.
  • Finance and Procurement Support:
    • Assist with invoice processing and expense tracking.
    • Liaise with the finance department.
    • Maintain accurate records of office expenditures.
  • Event Coordination:
    • Assist in planning and coordination of company events.
    • Arrange logistics and other event-related services.


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