Event Operations Manager

1 week ago


Petaling Jaya, Selangor, Malaysia Megaleio Events Sdn Bhd Full time
Job Description

This role involves planning, executing, and analyzing events. You will be responsible for coordinating with vendors, managing event timelines, and ensuring safety protocols are followed.

Duties and Responsibilities
  • Collaborate with event planners to develop detailed operational plans, including timelines, staffing requirements, vendor management, and contingency plans.
  • Source and negotiate contracts with vendors (caterers, venue providers, AV companies, security, transportation, etc.).
  • Manage event logistics, tracking expenses and identifying potential cost-saving measures.
  • Conduct site visits to assess venue suitability and identify potential logistical challenges.
  • Oversee permits and licenses required for the event.
  • On-Site Operations:
  • Lead the on-site event team, assigning tasks and ensuring efficient execution of the operational plan.
  • Monitor event timelines and address any issues that arise during the event.
  • Coordinate with vendors to guarantee timely delivery of services and equipment.
  • Manage logistics including set-up, tear-down, and transportation of event materials.
  • Ensure adherence to safety protocols and emergency procedures.
  • Post-Event Analysis:
  • Conduct post-event debriefings to identify areas for improvement and implement changes for future events.
  • Analyze event data to track key metrics like attendance, customer satisfaction, and vendor performance.
  • Prepare detailed post-event reports for stakeholders.
Key Skills and Qualifications
  • Strong organizational and planning skills: Ability to manage complex event logistics and timelines with meticulous attention to detail.
  • Leadership and team management: Effectively lead and motivate on-site teams to execute event plans efficiently.
  • Problem-solving and decision-making: Quickly identify and resolve issues that may arise during events.
  • Communication skills: Excellent verbal and written communication to effectively collaborate with clients, vendors, and internal teams.
  • Budgeting and financial management: Manage event expenses and track costs to ensure cost-effectiveness.
  • Technical knowledge: Understanding of event technology, audio-visual equipment, and production processes.
  • Proven experience in event operations management, ideally within a diverse range of event types (conferences, weddings, concerts, corporate events).
  • Experience with vendor management and contract negotiation.
  • Familiarity with event planning software and project management tools.


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