Head of Business Operations

2 days ago

Kuching, Sarawak, Malaysia Petroleum Sarawak Full time
About Petroleum Sarawak

We strive to achieve sustainable development for Sarawak and the nation through responsible resource management. Our mission is to Harnessing Resources for Sustainable Progress. Through innovation, collaboration, and a forward-thinking approach, we aim to pioneer solutions that pave the way for a more sustainable and equitable energy future.

Job Overview:

  • We are seeking an experienced professional to join our Corporate Services & HR team as a Head of Corporate Administration. The ideal candidate will have a strong background in business administration, facilities management, or a related field with a proven track record of delivering results in fast-paced, global teams.
  • The role plays a key part in ensuring that all office environments reflect the company's vision, purpose, and culture, creating a professional and inspiring workplace for employees and visitors alike.

Main Responsibilities:

  1. Office Administration & Facilities Management
  • Oversee office administration across all company locations, ensuring smooth day-to-day operations.
  • Develop and implement office policies, procedures, and best practices.
  • Manage office space planning, maintenance, and security to create a conducive work environment.
  • Ensure that office aesthetics, functionality, and branding align with the company's vision and purpose.
  • Liaise with building management and vendors for office-related services.
Visitor Management
  • Implement and oversee visitor management systems to ensure a seamless experience.
  • Establish protocols for guest registration, security clearance, and hospitality services.
  • Work closely with security teams to ensure compliance with safety and confidentiality policies.
Fleet Management
  • Oversee the company's vehicle fleet, including procurement, maintenance, and utilization.
  • Develop policies for vehicle usage, fuel management, and driver assignments.
  • Ensure compliance with regulatory requirements related to corporate fleet operations.
Event Management
  • Lead the planning and execution of corporate events, including town halls, meetings, and employee engagement activities.
  • Coordinate with internal and external stakeholders to ensure successful event execution.
  • Manage event logistics, budgets, and post-event evaluations.
  • Oversee contracts and service level agreements with office service providers.
  • Optimize costs while maintaining service quality for corporate administration functions.
Compliance & Risk Management
  • Ensure adherence to company policies, industry regulations, and legal requirements.
  • Identify risks related to office operations, visitor management, and fleet services, and implement mitigation plans.

Qualifications & Experience:

  • Bachelor's degree in Business Administration, Facilities Management, or a related field.
  • Minimum 10 years of experience in office administration, facilities management, or corporate services, with at least 3 years in a leadership role.
  • Experience managing multi-location office operations.
  • Strong leadership and team management skills.
  • Excellent organizational and problem-solving abilities.
  • Strong vendor and contract management skills.
  • Ability to manage multiple projects and stakeholders simultaneously.
  • Strong communication and interpersonal skills.
  • Proficiency in office administration tools and fleet management software is an advantage.

What We Offer:

  • A dynamic and inclusive work environment that fosters growth and innovation.
  • Competitive compensation and benefits package.
  • Opportunities for professional development and career advancement within a global organization.
  • The chance to be part of transformative projects that impact Sarawak and beyond.

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