Administrative Support Professional

4 weeks ago

Johor Bahru, Johor, Malaysia iMin Full time

At iMin, we are seeking an exceptional Administrative Support Professional to join our team. This role will be responsible for providing administrative support across various departments, ensuring seamless day-to-day operations.

Job Responsibilities
  • Recruitment & Onboarding: Assist in end-to-end recruitment processes, including job postings, screening, interviewing, and hiring.
  • Prepare Offer Letters & Contracts: Prepare and distribute offer letters, contracts, and other necessary paperwork for new hires.
  • Employee Onboarding: Facilitate employee onboarding and orientation programs.
Employee Records Management
  • Maintain Accurate Employee Records: Maintain accurate and up-to-date employee records, including personal details, job roles, and employment history.
  • Attendance & Leave Management: Manage attendance, leave applications, and timekeeping systems.
Payroll & Benefits
  • Assist in Payroll Preparation: Assist in payroll preparation by providing necessary data (e.g., attendance, bonuses, leaves).
Employee Relations
  • Support Employee Grievances: Support in handling employee grievances, disciplinary actions, and performance management processes.
  • Foster Positive Workplace Culture: Help maintain a positive and productive workplace culture.
Training & Development
  • Organize Workshops & Seminars: Assist in organizing workshops, seminars, and learning opportunities for staff.
Office Administration
  • Oversee Office Supplies: Oversee office supplies inventory and place orders as necessary.
  • Facilities Management: Manage facilities, including security, cleaning, and maintenance.
Document Management
  • Organize Administrative Records: Organize and maintain administrative records, contracts, and documentation.
  • Handle Correspondence: Handle correspondence, incoming calls, and emails related to HR and administrative issues.
Event Coordination
  • Coordinate Company Events: Assist in organizing company events, meetings, and employee engagement activities.
  • Logistics Coordination: Coordinate logistics for training sessions, seminars, and other company functions.
Vendor Management
  • Liaise with External Vendors: Liaise with external vendors for office maintenance, supplies, and service contracts.
  • Perform Other Duties: Carry out any other responsibilities or ad-hoc assignments as directed from time to time.
Requirements

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