Administrative Professional

1 day ago

Johor Bahru, Johor, Malaysia Talent Recruit Full time

Company Overview:

Talent Recruit is a recruitment agency specializing in providing top talent to various industries. Our goal is to connect skilled professionals with innovative companies, driving growth and success.

Job Description:

We are seeking an experienced Administrative Professional to join our team. This role involves coordinating and scheduling training programs, workshops, and seminars for employees. Additionally, the successful candidate will be responsible for tracking employee training records, ensuring that mandatory training is completed on time.

The ideal candidate will have a proven track record in an administrative or coordinator role, preferably with exposure to learning and development, insurance, or human resources-related tasks. Excellent organizational and multitasking skills are essential for this position. Strong communication skills (both written and verbal) and fluency in both English and Mandarin are also required.

Key Responsibilities:

  • Coordinate and schedule training programs, workshops, and seminars for employees
  • Track employee training records and ensure timely completion of mandatory training
  • Assist with administering and managing company insurance policies
  • Liaise with insurance providers to ensure up-to-date policies and address any issues
  • Handle work passes, visas, and regulatory requirements for foreign candidates
  • Assist in identifying, evaluating, and selecting IT service providers for server hosting, software development, and data security
  • Act as primary point of contact with IT service providers for smooth day-to-day communication, service support, and issue resolution
  • Implement and maintain ISO certification, ensuring compliance through documentation, internal audits, and training support
  • Liaise with external auditors and departments to facilitate audits, address non-conformities, and report on ISO performance metrics to management
  • Maintain accurate and organized filing systems for all documents
  • Minute-taking, prepare reports, and presentations as needed by management
  • Manage and maintain executives' calendars, including scheduling appointments, meetings, and coordinating logistics

Estimated Salary Range: SGD 4,000 - 6,000 per month

Required Skills and Qualifications:

  • Diploma or Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field
  • Proven experience in an administrative or coordinator role, preferably with exposure to L&D, insurance, or HR-related tasks
  • Excellent organizational and multitasking skills
  • Strong communication skills (both written and verbal)
  • Fluent in both English and Mandarin
  • Ability to generate professional minutes of meeting and presentations
  • Ability to handle sensitive information with discretion and maintain confidentiality
  • Strong problem-solving abilities and attention to detail

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