Meeting Coordinator

5 days ago


Petaling Jaya, Selangor, Malaysia Megaleio Events Sdn Bhd Full time

Megaleio Events Sdn Bhd is a leader in Event Management, Talent Management, and Video Production. We have successfully orchestrated a wide array of events, including roadshows, dinners, launches, conferences, parties, and more.

We are seeking a skilled Meeting Coordinator to join our team. As a Meeting Coordinator, you will be responsible for planning, coordinating, and executing events that align with our company's objectives.

The ideal candidate will have strong organizational skills, creativity, and the ability to manage multiple projects while ensuring seamless event execution. They will also have excellent communication and negotiation abilities, as well as the ability to work under pressure and meet deadlines.

Key Responsibilities:

  • Plan and coordinate events, including conferences, trade shows, corporate events, and promotional campaigns.
  • Work closely with internal teams, vendors, and stakeholders to ensure event success.
  • Develop event timelines, budgets, and logistics plans.
  • Negotiate contracts and manage relationships with vendors to ensure cost-effectiveness and quality service.
  • Collaborate with the marketing team to develop promotional materials and event campaigns.
  • Oversee event setup, registration, and coordination on the day of the event.
  • Ensure smooth operations and troubleshoot any issues that arise.
  • Gather feedback and analyze event success.

Requirements & Qualifications:

  • Bachelor's degree in Event Management, Marketing, Business, or a related field.
  • 1-3 years of experience in event planning or a related field.
  • Strong organizational and multitasking skills.
  • Excellent communication and negotiation abilities.
  • Ability to work under pressure and meet deadlines.
  • Proficiency in MS Office and event management software is a plus.
  • Willingness to work flexible hours, including evenings and weekends, when required.
  • Attention to detail and problem-solving skills.
  • Creativity and ability to bring innovative event ideas.
  • Strong teamwork and leadership abilities.
  • Customer service mindset with a positive attitude.

Company Benefits:

  • Foster a fun and vibrant community.
  • Promote a hybrid work model, allowing for flexibility and work-life balance during low peak times.
  • Provide free snacks to keep our team fueled and happy throughout the day.


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