Operations Assistant and Bookkeeper
4 weeks ago
We are seeking a highly organized and detail-oriented Operations Assistant and Bookkeeper to join our team at Hello Dental Clinic.
Job SummaryThe successful candidate will be responsible for providing administrative support to our management team, handling day-to-day operations, and ensuring the smooth functioning of our office.
This is an exciting opportunity for a motivated individual who is eager to take on new challenges and contribute to the growth and success of our clinic.
About the RoleAs an Operations Assistant and Bookkeeper, you will be responsible for:
- Data Entry: accurately inputting and updating information in databases and spreadsheets;
- Filing and Organization: managing both physical and electronic files, maintaining a systematic filing system for easy retrieval;
- Communication: handling phone calls, emails, and other correspondence, drafting and editing memos, reports, and other documents;
- Scheduling and Calendar Management: coordinating appointments, meetings, and events, managing calendars for executives or team members;
- Customer Service: assisting clients or customers professionally, addressing inquiries and resolving issues effectively;
- Office Supplies and Inventory: ordering and managing office supplies, monitoring inventory levels and reordering when necessary;
- Meeting Support: setting up meeting rooms, preparing and distributing materials for meetings;
- Basic Bookkeeping: recording and processing expenses, assisting with financial tasks as needed;
- Record Keeping: maintaining accurate records of transactions and activities;
- Technology Use: proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software, ability to adapt to industry-specific tools and systems;
- Assisting Management: providing administrative support to executives or managers;
- Ad Hoc Tasks: handling miscellaneous tasks such as research or special projects.
To be successful in this role, you will need to have:
- A background in accounting or relevant coursework;
- LCCI Qualifications: LCCI Level 2 Certificate in Bookkeeping and Accounting or equivalent;
- Strong organizational skills and attention to detail;
- Excellent communication skills (both written and verbal);
- Ability to manage multiple tasks efficiently;
- Previous experience in office administration or clerical roles is beneficial;
- Ability to work independently and as part of a team.
We offer a competitive salary range of RM1,700-RM2,500 per month, depending on performance, and opportunities for professional growth and development in a dynamic and supportive environment.
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