Administrative Coordinator for Financial Operations

1 month ago

Kuala Lumpur, Kuala Lumpur, Malaysia Hello Dental Clinic Full time
About the Role

We are seeking an experienced Administrative Coordinator to join our team at Hello Dental Clinic. This is a dynamic opportunity to utilize your organizational and communication skills in a fast-paced environment.

Job Summary

The successful candidate will be responsible for providing administrative support to our financial operations, including data entry, filing, and record-keeping. You will also be handling phone calls, emails, and correspondence with professionalism and discretion.

Key Responsibilities
  • Data Entry: Accurately inputting and updating information in databases and spreadsheets.
  • Filing and Organization: Managing physical and electronic files, maintaining a systematic filing system for easy retrieval.
  • Communication: Handling phone calls, emails, and other correspondence, drafting and editing memos and reports as needed.
  • Scheduling and Calendar Management: Coordinating appointments, meetings, and events, managing calendars for executives or team members.
  • Customer Service: Assisting clients professionally, addressing inquiries and resolving issues effectively.
  • Office Supplies and Inventory: Ordering and managing office supplies, monitoring inventory levels and reordering when necessary.
  • Meeting Support: Setting up meeting rooms, preparing and distributing materials for meetings.
  • Basic Bookkeeping: Recording and processing expenses, assisting with financial tasks as needed.
  • Record Keeping: Maintaining accurate records of transactions and activities.
  • Technology Use: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software, ability to adapt to industry-specific tools and systems.
  • Assisting Management: Providing administrative support to executives or managers.
  • Ad Hoc Tasks: Handling miscellaneous tasks such as research or special projects.
Requirements
  • Accounting Background: A background in accounting or relevant coursework is required.
  • LCCI Qualifications: Must have LCCI Level 2 Certificate in Bookkeeping and Accounting or equivalent.
  • Desired Skills: Strong organizational skills and attention to detail, excellent communication skills (both written and verbal), ability to manage multiple tasks efficiently, previous experience in office administration or clerical roles is beneficial, ability to work independently and as part of a team.
Salary Information

The estimated salary for this role is between RM1700 and RM2500 per month, depending on performance.

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