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Sales and Administration Assistant Executive

2 weeks ago

Kulai, Malaysia Makino Machine Tools (Malaysia) Sdn Bhd Full time

**Main Duties & Responsibilities**
- Coordinating and processing the administrative activities for Service Parts orders (primary role).
- Enquiry and checking of parts and availability, in service parts store.
- Responsible for coordinating activities to get quotation for new / obsolete parts from Purchasing, PIC and spare parts center (HQ in Singapore).
- Prepare Quotation to Customer/Regional Offices for service parts.
- Co-ordinate with authorized agents on spare parts orders and issuance to regional customers or business partners
- Order processing of spare parts and co-ordinate with outward shipping for delivery.
- Ensure accurate update of parts into the system and issue Vendor cross reference to purchasing for non-existing parts.
- To monitor inventory of stock level in Service Parts store.
- To support Technical Service with Warranty Parts Claims.
- To ensure proper filing and documentation of orders and quotations etc.
- Co-ordinate with Finance on payment issues.
- Carry out duties in accordance to Quality Policy and comply with EHS / ISO procedures.
- In summary, handle any other assigned ad-hoc tasks._

**Requirement**
- Diploma/Degree in Business Administration/Manufacturing Control.
- Minimum 2 - 5 years of experience.
- Must be computer literate with administrative skills.
- Has effective communication skills.
- Independent and initiative.
- Enjoy working in a fast paced and challenging environment.
- Working knowledge in Microsoft office & Customer Service database.
- Very meticulous and attentive to details.

**Job Type**: Contract
Contract length: 24 months

Pay: From RM2,800.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary
- Performance bonus

**Language**:

- Mandarin (preferred)

Work Location: In person