HR Admin Manager

1 week ago

Bukit Jalil, Malaysia TechWare Group Full time

**Job Location**: Bukit Jalil, Kuala Lumpur

**Job Types**: Permanent, Full time, Onsite, 5 days
**Business Sector**:Group Business Support for Techware Group of Companies

**Job Descriptions**:

- Responsible for preparation and processing of monthly payroll for the assigned entities and ensure that all documentations are complying with internal standards, statutory requirements and its deadline.
- Responsible full spectrum of HR and administrative functions, including staffing, and performance monitoring. Recruitments, and staff retention.
- Assist Management in developing and implementing HR policies and procedures.
- Handle end-to-end payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., KWSP, PERKESO, HRDF, LHDN, foreign workers).
- Maintain and update employee profiles, attendance, leave, medical, claims, and training records.
- Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, permits).
- Monitor the efficiency of monthly payroll and ensure all statutory contributions are timely remitted.
- To prepare all financial-related reconciliations.
- Draft letters and liaise with authorities/government departments when necessary.
- Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.
- Provide guidance and assistance to employees, as needed.
- Participate in employee counseling sessions, address disciplinary matters, and take appropriate action when required.
- Maintain a secure and organized filing system for confidential information.
- Take charge of office admin tasks including office maintenance, quotations, etc.
- Maintain a meticulous filing system for documentation and records.
- Routine and adhoc tasks assigned by superior/ Management.

**Job Requirements**:

- Bachelor's Degree in Human Resources, Business Administration, or a related field.
- Minimum 6 years working experience in HR functions or a similar role and ability to lead.
- Ability to implement Human Resource Information System, with knowledge of best practice HRIS and well verse with latest employment act.
- Good knowledge of HR best practices, payroll system, and applicable laws and regulations.
- Ability to handle sensitive and confidential information, confidential personality; have high level of enthusiasm, sense of urgency, and able to work independently.
- Able to work beyond normal working hours to meet the payroll deadline.
- Must be adaptable and flexible.
- Must maintain confidentiality of all HR-related matters.
- Must possess strong ethics and personal integrity.
- Own transport required.
- **Essential to be Bilingual in English with Mandarin (including reading and writing) as require handling other Mandarin stakeholders.**

**Job Types**: Full-time, Permanent

Pay: RM4,892.02 - RM12,242.99 per month

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Human Resources: 4 years (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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