Admin Assistant
5 days ago
Core Responsibilities1. **Calendar & Meeting Management**
- Prepare agendas, presentation materials, and take minutes during sessions when needed ProspleTalentAlly.
2. **Travel & Expense Management**
- Process expense claims, validate discrepancies, and ensure timely submissions via systems like Concur or CWT Reddit+2WayUp+2TalentAlly+2.
3. **Office & Facility Support**
- Manage office logistics—supplies, equipment, meeting room setups, mail/courier services, building access and workspace coordination Reddit+8TalentAlly+8WayUp+8.
- Support visitor reception, onboarding/offboarding, and office maintenance queries TalentAllyWayUp.
4. **Record & Systems Management**
- Maintain SharePoint sites, mailboxes, distribution lists, organizational charts, and documentation databases with strong record management discipline WayUp+2Prosple+2TalentAlly+2.
5. **Documentation & Reporting**
6. **Event Coordination**
7. **Backup & Cross-Functional Support**
- Provide interim administrative support to other admins or departments when needed—e.g. covering absences or participating in onboarding/offboarding ProspleTalentAlly.
8. **Ethics, HSSE & Confidentiality**
- Maintain strict confidentiality, integrity, and compliance with data handling protocols and internal authority guidelines
Pay: RM1,800.00 - RM2,200.00 per month
**Benefits**:
- Maternity leave
- Meal provided
- Opportunities for promotion
**Language**:
- Mandarin (preferred)
- Bahasa (preferred)
Work Location: In person
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