Finance Assistant

**Job description**

**Key Responsibilities**:

- Accounts Payable_
- To update vendor’s invoice, check and verify invoice and processing of payment in a timely manner.
- Ensure processing of payment in timely basis as per credit term.
- Ensure all recurring payments to be posted into system time and payments made are up-to-date.
- Prepare and post Accounts Payable related journal entries into system within stipulated time set for closing of Accounts.
- Review Accounts Payable aging during month end closing, identify and resolve any long outstanding balance and debit balance.
- Maintain and manage proper filing of accounting document.
- Ensure all supplier invoices are received on time, liaise with suppliers on unresolvable Account Payable issues, such as outstanding documents (i.e. Invoice, Credit Note, Debit Note, Statement of Account).
- Ensure all employees’ claim reimbursement request and sales incentive report are received on time, process all the employees’ claim reimbursement and incentive upon approval obtained from management.
- Prepare payment voucher for miscellaneous expenses, such as utilities bills (PBA, IWK, and TNB), telecommunication bills, sponsorship and hotel booking.
- Arrange payment for installment (i.e. hire purchase, rental, income tax, accommodation allowance).
- Any ad hoc task as assigned by superior.
- Accounts Receivable_
- Update dealer’s payment record to computer system and knock off transaction accordingly.
- Update and maintain debtor ledger at a timely manner.
- Review and monitor receivable account and prepare aging report.
- Daily review customers’ credit.
- Inform sales team on over-limit issue.
- Prepare sales agent collection report.
- Responsible to prepare monthly closing report.
- Responsible to issue invoice, receipt monitoring and reconcile trade receivable account.
- Prepare monthly statement of account to sales personnel and customers.
- Generate aging report in a timely manner.
- Responsible for trade receivable account month end closing.
- Preparation of account receivable report for superior.
- Verify the pricing of goods return and issue Credit Note to customer.
- Any ad hoc task as assigned by superior.
- Invoicing Function_
- Assist to sort out Invoice, Receipt, Delivery Order and other documents for proper filing.
- Arrange and sort out the daily bank in slip and receipt for proper filing.
- Perform duties to support Accounts Department’s and Sales Department’s daily activities.
- Issue invoice and delivery order once the goods are ready for delivery.
- Ensure the delivery order has chop and signature after goods being delivered.
- Any ad hoc task as assigned by superior.

**Qualifications**:

- Work experience as a Finance Assistant, Finance Officer or similar role
- Good knowledge of accounting and bookkeeping procedures
- Advanced MS Excel skills (creating spreadsheets and using financial functions)
- Familiarity with accounting software (e.g. AutoCount) is added advantage
- Organizational and time-management skills
- Attention to detail, with an ability to spot numerical errors
- BSc degree in Finance, Accounting or Economics

**What We Offer**:

- Competitive salary and benefits.
- Opportunities for career growth and development.
- A creative, dynamic, and supportive work environment.

**Job Types: Full-time, Permanent**

**Job Types**: Full-time, Permanent

Pay: RM3,300.00 - RM3,800.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- Accounting: 2 years (required)

Expected Start Date: 01/06/2025