Assistant Leasing Manager

4 days ago

Petaling Jaya, Malaysia LINKTRIX CONSULTANTS PTE LTD Full time

**Responsibilities**:
Lease Management & Legal Documentation
- Manage and track leasing agreements, renewals and terminations for retail lots and kiosks.
- Handle full tenancy process including Letters of Offer, Tenancy Agreements and Supplementary Agreements.
- Monitor lease expiries and prepare renewal and expiry summaries for management review.
- Ensure execution of all tenancy documents is completed by both parties.
- Liaise with legal counsel on special conditions, amendments and clause changes in tenancy agreements.
- Draft tenant correspondences related to tenancy matters, rental rebates and terminations.
- Ensure all leasing documents comply with internal policies and legal requirements.

Tenant Sourcing & Market Research
- Conduct regular tenant searches to build and maintain a comprehensive potential tenant database.
- Perform market research on shopping centre trends and retail developments to support leasing strategies and keep abreast of industry movements.

Budgeting and Performance Monitoring
- Assist in the preparation and maintenance of leasing budgets and KPIs.
- Develop and implement strategies to maximize occupancy rates and rental yields.

Tenant Relations and Support
- Provide ongoing communication and support to tenants, including updates on sales performance and other operational information.
- Assist in organizing tenant meetings and engagement sessions as required.

Internal Coordination
- Coordinate with Marketing, Operations and Finance teams on tenant fit-out, promotions and handover processes.
- Assist the Credit Control team in liaising with tenants on matters related to rental payments, deposits and outstanding balances.
- Provide administrative support to the Leasing Manager and Assistant Leasing Manager including document filing, follow-ups on leasing inquiries and collection of tenant documents.

Reporting and Documentations
- Update and maintain the Centre's floor plan and other related leasing documents to reflect current occupancy status.
- Prepare leasing status reports and other ad hoc reports for management review when required.
- Undertake any additional duties or special assignments as directed by by the Leasing Manager or Management.

**Requirements/ Qualifications**:

- Diploma/Bachelor’s Degree in Property Management, Real Estate, Business Administration, Marketing, or related field.
- Minimum 3 years (Senior Executive) / 5 years (Assistant Manager) experience in retail leasing or shopping mall industry.
- Strong understanding of shopping mall trends and tenancy administration processes.
- Established network with potential retail tenants.
- Excellent communication skills in English, both written and spoken.
- Team player with a positive attitude, self-motivated, and able to work independently.

**Job Types**: Full-time, Permanent

Pay: RM7,500.00 - RM8,000.00 per month

Application Question(s):

- Are you able to converse in Mandarin?
- How many years of experience you have in retail leasing or shopping mall industry?
- Do you have strong understanding of shopping mall trends and tenancy administration processes?

Work Location: In person

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