Administrative Executive

1 week ago


Sepang, Malaysia XMU JIAGENG EDUCATION DEVELOPMENT SDN BHD Full time

**ROLE AND KEY RESPONSIBILITIES**:

- Managing the general administration of the department
- Assuming the role of secretary to the management committee, inclusive of preparation of agendas and keeping of minutes
- Documentation of all departmental events including photography and generating reports
- Providing administrative support to a team of academic staff inclusive of assistance in course portfolio preparation and record keeping
- Managing the student life cycle from registration /admission to graduation
- Liaising and working with academic boards, governing bodies, task groups and collaborating partners to ensure implementation of updated practices and maintenance of constant dialogue
- Communicating with partner institutions, external agencies, government departments and prospective students
- Maintaining up-to-date and high levels of quality assurance, including course evaluation and course approval procedures
- Translation and editing of departmental documents including presentation files and promotional materials
- Assisting in the preparation of proposals for smooth running of the department
- Supporting the review and streamlining of processes for efficient and effective running of the department
- Other duties as assigned by the management

**REQUIREMENTS**:

- A university degree in any discipline
- Proficient in English and Mandarin
- Able to communicate by Malay will be an added advantage.
- Proficient in Microsoft Office (Word, Excel and PowerPoint.
- A team player with good organizing abilities, interpersonal and communication skills
- Ability to work well in a team
- A dynamic and motivates individual with a keen interest in continuous improvement and work excellence
- Commitment to diversity, equity and inclusion in a vibrant academic setting
- Energetic and ability to demonstrate good judgment, tact and professionalism

**Benefits**:

- Dental insurance
- Flexible schedule
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Work Location: In person



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