Administrative Assistant

1 week ago


Sepang, Malaysia Sepang International Circuit Sdn. Bhd. Full time

**Responsibilities**:

- To prepare all documentation to relevant governing authorities for the race to be sanctioned.
- Organize and schedule appointments.
- Plan meetings and take detailed minutes.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Ensure all the appointed secretariat for races been recruit, train and do the orientation before the event.
- To ensure all related documents are well prepared and submitted to relevant parties so that sanctioned races can be run according to schedule.
- Registration and check to ensure all clients submit proper documentations before accepting their race entries.
- Handling all competitors’ enquiries and requirements during sanctioned event.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

**Requirements**:

- Proven experience as an administrative assistant, virtual assistant or office admin assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Excel in MS Office (MS Excel and MS PowerPoint, in particular).
- Good time management skills and the ability to prioritize work.
- Attention to detail and problem solving skills.
- Strong written and verbal communication skills.
- Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.



  • Sepang, Malaysia Malaysia Airports Holdings Berhad Full time

    **Date**:6 Jun 2025 **Location**: Sepang, 10, MY, 46000 **Company**:Malaysia Airports Holdings Berhad **POSITION GENERAL SUMMARY** Support and assist in administration and operation matters to ensure that the organization complies with requirement and general administration practice in MAHB. **ESSENTIAL POSITION FUNCTIONS** - Carry out the general...


  • Sepang, Malaysia GS TYRE & AUTO SERVICE CENTRE Full time

    Office clerks are responsible for performing clerical and administrative duties in an office setting and support of business operations within a department. They assist all the administrative staff, secretaries, and assistants by sorting mail, filing forms and documents, answering phones, greeting clients, scheduling meetings, and serving drinks. Kami...


  • Sepang, Malaysia Avani Full time

    Job Description You will be supporting the General Manager with the day-to-day operations with effective administrative and secretarial work. A brilliant multi-tasker, your tasks include but are not limited to organising appointments, taking meeting notes, daily follow-up, making travel arrangements, and providing any other assistance required by the...

  • Administrator

    13 hours ago


    Sepang, Malaysia Job Xcel Sdn Bhd Full time

    Responsible of developing and implementing as well as follow-ups on company's ongoing projects To create and establish a robust reporting mechanism which is compatible and accessible to all HODs and Managers Coordination and preparation of periodic reports for HODs Analyse and review periodic reports, summarizing information and identifying...


  • Sepang, Malaysia AirAsia Full time

    **Responsibilities** **Management, Coordination and Communication** - Overseeing the daily administrative operations of the organization, which includes managing schedules/calendar, organizing meetings, managing claims, ordering supplies and coordinating between different departments and internal teams. - Addressing and resolving administrative problems and...


  • Sepang, Malaysia XMU JIAGENG EDUCATION DEVELOPMENT SDN BHD Full time

    **ROLE AND KEY RESPONSIBILITIES**: - Managing the general administration of the department - Assuming the role of secretary to the management committee, inclusive of preparation of agendas and keeping of minutes - Documentation of all departmental events including photography and generating reports - Providing administrative support to a team of academic...


  • Sepang, Selangor, Malaysia NTT Ltd. Full time

    Make an impact with NTT DATAJoin a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can grow, belong and thrive. Your day at NTT DATAThe Database...


  • Sepang, Malaysia asaga corporation sdn. bhd. Full time

    **Job Requirement**: - Able to work independently and can learn new things - Able to work under pressure with high motivation - Dateline oriented - Ability to multitask. - Providing support to staff members in other departments as needed - Making travel arrangements for executives including booking flights and arranging accommodations and transportation -...


  • Sepang, Malaysia XMU JIAGENG EDUCATION DEVELOPMENT SDN BHD Full time

    **ROLE AND KEY RESPONSIBILITIES**: - Managing the general administration of the department - Assuming the role of secretary to the management committee, inclusive of preparation of agendas and keeping of minutes - Documentation of all departmental events including photography and generating reports - Providing administrative support to a team of academic...

  • Personal Assistant

    2 weeks ago


    Sepang, Malaysia AirAsia Full time

    We are on a lookout for a competent **Personal Assistant** to support our **Chief Commercial Officer**. You will be the one to organize and maintain the schedule and assist him by performing a variety of administrative tasks. Personal Assistants must be quick professionals with great time-management and multitasking abilities. It is with their diligence and...