Administrative Executive

2 days ago

Cheras, Malaysia UCSI University Full time

**Job Responsibilities;**
- To coordinate with tenants/students/landlords on all leasing matters and student accommodation matters which include enquiries, bookings, tenancy agreements, deposit/rental/utilities payments, renewals, refund of deposits etc. before/during tenancy period and upon tenancy/lease expires.
- To assist on property management matters which include coordinating with owners/landlords, maintenance staff on repairs and building maintenance.
- To ensure all leasing documentations are in good order.
- To support the preparation of pre-tenancy and post-tenancy matters such as issuance of Letter of Offer, Tenancy Agreement, Addendum and Supplementary Agreement.
- To monitor lease/tenancy expiry and renewals. Preparation of tenancy renewal & expiry summary/report for the Supervisor / Manager / Senior Management team.
- To support all functions of property leasing and ensure completion of all necessary leasing agreements and documentation in timely manner.
- To handle the preparation of new and renewal of tenancy agreements.
- To attend to leasing enquiries, actively source and identify suitable and potential tenants to ensure highest possible occupancy rate.
- To work closely with Facilities, Legal, Finance & Fit-Out team to ensure smooth leasing process.
- To ensure and maintain good landlord-tenant relationship. Resolve any landlords/tenants concerns and issues in timely manner.
- To support in achieving the KPI i.e. occupancy rate, rental income and service level.
- To provide all forms of administrative support to all matters under Group Property Division which include but not limited to student hostel, all leasing matters, new leasing inquiries, sourcing for potential tenants/landlords, follow up, correspondences, filing, collection, documentation, property management and facility / building management.
- To work closely with the Finance department in communicating with tenants on all rentals, deposits and outstanding payments.
- To perform any other duties as directed by the Management and immediate supervisor from time to time.

**Requirements;**
- Possess at least Diploma in Commerce, Marketing, Real Estate Management, Property Development or its equivalent.
- Preferably with working experience in the Real Estate / Leasing / Property Management.
- Good knowledge in property/leasing administration and process of documentation flow.
- Have good communications skills especially oral and written communication in English.
- Positive, resourceful, quick learner, good teamwork but able to work independently and able to communicate effectively with a diverse group of people.
- Aggressive and possess strong organizational & time management skills.
- Computer literate & competent in writing business letters & proposals.

Pay: From RM2,500.00 per month

**Benefits**:

- Free parking

**Experience**:

- leasing/property management industry: 2 years (required)

Work Location: In person

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