Procurement & Logistics Coordinator

**About the Role**:
**Key Responsibilities**:

- **Stock Level Management**:

- Continuously monitor and analyze current stock levels of all raw materials, packaging materials, and finished goods.
- Use ERP system for tracking inventory levels and anticipating future needs based on sales trends, production schedules, and lead times.
- Proactively identify and address potential stock shortages or overstock situations.
- Conduct regular stock audits and reconciliations to ensure inventory accuracy.
- Collaborate with the Operations and Production teams to understand material requirements and production forecasts.
- **Procurement**:

- Source and evaluate potential suppliers for quality, cost-effectiveness, and reliability.
- Negotiate pricing and terms with suppliers to secure the best possible deals.
- Prepare and process purchase orders in a timely and accurate manner.
- Track and expedite orders to ensure timely delivery of incoming stock.
- Maintain strong relationships with suppliers, addressing any issues or discrepancies promptly.
- Ensure compliance with procurement policies and procedures.
- **Logistics Coordination (Incoming Stock)**:

- Coordinate with suppliers for the scheduling and delivery of incoming raw materials, packaging, and other supplies.
- Ensure proper documentation for all incoming shipments.
- Liaise with warehouse personnel to ensure efficient receipt and storage of incoming goods.
- Resolve any issues related to damaged or incorrect incoming shipments.
- **Logistics Coordination (Outgoing Deliveries)**:

- Collaborate closely with the Order Processing Team to understand customer order details and delivery requirements.
- Arrange and schedule outgoing deliveries to customers, ensuring timely and cost-effective transportation.
- Select appropriate shipping methods and carriers based on delivery timelines, cost, and product requirements.
- Prepare necessary shipping documentation and ensure accuracy.
- Track outgoing shipments and proactively address any delivery delays or issues.
- Communicate delivery information effectively with the Order Processing Team and, when necessary, with customers.
- **Reporting and Analysis**:

- Maintain accurate records of all procurement and logistics activities.
- Generate regular reports on stock levels, procurement costs, and delivery performance.
- Identify areas for process improvement and cost optimization within the procurement and logistics functions.

**Qualifications**:

- Diploma or Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field preferred.
- Proven experience (minimum 1-2 years) in a procurement, logistics, or inventory management role.
- Strong understanding of inventory management principles and best practices (e.g., FIFO, EOQ).
- Experience in sourcing and negotiating with suppliers.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong communication and interpersonal skills, with the ability to liaise effectively with internal teams and external partners.
- Detail-oriented with a high degree of accuracy.
- Problem-solving skills and the ability to handle logístical challenges.
- Proficiency in Microsoft Office Suite (Excel, Word).
- Familiarity with inventory management software or ERP systems is an advantage.

**Benefits**:

- Opportunities for professional development and career growth.
- Exposure to various aspects of operations management.
- A supportive and collaborative work environment.

Pay: RM2,300.00 - RM3,200.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Overtime pay
- Performance bonus

**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- Leadership: 1 year (required)
- Operations ( F&B or others): 2 years (required)

**Language**:

- Fluent English (required)

Work Location: In person

Application Deadline: 04/30/2025
Expected Start Date: 05/01/2025