Sales & Administrative Assistant

4 days ago


Kajang, Malaysia ZamZam Corporate Full time

**Sales & Admin Assistant**

ZamZam Corporate is a strategic business partner specializing in supporting Enterprise and newly established Sdn Bhd companies. We take over the essential yet often tedious compliance and administrative tasks such as incorporation, bookkeeping, preparing financial statements, and filing taxes. By handling these responsibilities, we enable entrepreneurs and executives to focus on what they do best—growing their core business and achieving success.

Our focus are providing essential corporate services at affordable rates for SMEs and start-ups. This approach has given us a competitive edge, and we believe that by balancing profits and pricing, we empower our customers to achieve sustainable business success.

Looking ahead, we are committed to maintaining a warm, human touch in all our interactions, even as we leverage technology to streamline our processes and make our work more efficient.

We invite you to join our dynamic, enjoyable, and adaptable team, which takes great pride in its work. As a growing business, we are dedicated to recognizing and elevating top performers who are committed to advancing our organization.

**Responsibilities**

The Sales and Admin Assistant supports the sales team and office operations by handling various administrative tasks, coordinating sales activities, and ensuring efficient workflow. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

**Key Responsibilities**:
1. **Sales Support**:

- Assist the sales team with preparing and processing quotation and invoices.
- Maintain customer databases and update contact information.
- Handle customer inquiries and provide product information as needed.
- Assist in preparing sales presentations, proposals, and contracts.
- Chase for customer's payment and update into the system.
- Track sales performance and generate sales reports.

2. **Customer Service**:

- Address customer queries and resolve issues promptly.
- Follow up with customers to ensure satisfaction and address any concerns.
- Coordinate with other departments to fulfill customer requests and orders.

3. **Administrative Tasks**:

- To support on company's admin task when needed.
- Maintain organized files and records of business transactions.
- Schedule appointments and meetings for the sales team and management.
- Assist in the preparation of reports, spreadsheets, and presentations.

4. **Data Entry and Record Keeping**:

- Enter and update sales and customer data into the system.
- Maintain accurate records of sales orders, invoices, and delivery notes.
- Ensure all documentation is filed correctly and is easily accessible.

5. **Event Coordination**:

- Assist in organizing and coordinating company events, trade shows, and meetings.
- Handle logistics, such as booking venues, arranging catering, and preparing materials.

6. **Support Marketing Activities**:

- Assist in the preparation and distribution of marketing materials.
- Coordinate with the marketing team to execute promotional campaigns.
- Maintain and update the company's social media profiles and website content.

7. **Office Management**:

- Ensure the office environment is clean, organized, and well-maintained.
- Coordinate with building management and service providers for office maintenance and repairs.
- Assist with onboarding new employees by preparing workspaces and necessary documentation.

8. **Team Collaboration**:

- Work closely with the sales team to achieve targets and objectives.
- Collaborate with other departments to ensure smooth operations and customer satisfaction.

**Qualifications**:

- High school diploma or equivalent; a diploma or degree in business administration or a related field is preferred.
- Proven experience in a sales support or administrative role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with systems.
- Excellent organizational and multitasking abilities.
- Strong communication skills, both written and verbal.
- Attention to detail and a high level of accuracy.
- Ability to work independently and as part of a team.
- Customer-focused mindset with a commitment to providing excellent service.

Pay: RM1,500.00 - RM2,500.00 per month

Supplemental Pay:

- Commission pay
- Performance bonus
- Yearly bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

License/Certification:

- Driving Liscence (preferred)

**Location**:

- Kajang (preferred)

Willingness to travel:

- 75% (preferred)



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