HR Administration Services Officer

Jalan Puteri 1/2, PUCHONG, MY, 47100
- HUMAN RESOURCES
- 7184
- GO_MY_Senior Executive E3

**About AXA**

As a world-leading insurance company, we act for human progress by protecting what matters. With 153,000 employees in 54 countries working for 105 million customers, we’ve created a truly dynamic and vibrant community. Inclusion and diversity link closely with our values, and together we’re nurturing a culture of respect, for each other, for our customers and the communities around us. Join AXA and you’ll feel like you belong, are included and can thrive. You’ll be able to shape the way you work and truly grow your potential as you seek out new opportunities, push boundaries and benefit people in critical moments of their lives. This is your chance to build the tomorrow you want. Know you can.

**About the entity**

AXA is becoming a sustainable tech-led company and at AXA Group Operations we are one of the major catalysts for this transformation.

We set the tone by triggering and empowering the evolution of our insurance business model through technology and innovation, driving its concrete implementation globally at speed, with a high quality of advisory and execution.

We are present across 17 countries with committed, highly qualified teams. We leverage technology, data, sourcing, security and investment allocation in a global way, but also achieve economies of scale and synergies when necessary.

At AXA Group Operations, we want to be recognized in three fields of action:

- State-of-the-art Data Technology to drive customer experience
- State-of-the-art Procurement & Sourcing to drive efficiency and better manage risks
- High-Performing Global Team for stronger partnerships with AXA entities

**Job position pitch**

**About the job**

**Main missions**

Your responsibilities include:
(a) Work Pass Administration
- Managing legal documentation for submission to MDEC and ESD
- Liaise with government officials on work pass matters
- Provide advice to employees/managers/Talent Acquisition on Work Pass matters

(b) Purchase Order (PO) Management
- New vendor registration
- Raise PO on demand
- PO tracking (Issuance and payment) - Liaise with Finance
- Create GRN (Good Receive Note)
- Update on payment to vendors
- E-invoice management

(c) Insurance -Enrolment & Deletion
- Collation of necessary form for enrollment and deletion
- Ensure completeness of insurance form
- Submission of insurance forms (enrollment & deletion
- Quarterly member listing update

(d) Payroll Management (secondary)
- Prepare change file
- Report checking & accuracy including statutory
- Upload bank file
- Fund Request from Finance
- Provide Finance monthly report

**Expected skills & experience**

We are looking for someone with the following experience and skills:
**Experience**

- Degree in Business Admin /HR Management
- Expatriate management including work pass management
- Have prior experience working with MDEC and ESD
- Payroll Experience (good to have)
- Fluent in Bahasa Malaysia/English
- Experience in an international context would be preferred

**Technical skills**
- Comfortable with numbers, monitoring KPI indicators with good command of Excel to produce regular reporting
- Comfortable with MS Office Tools

**Soft skills / transversal skills**
- Ability to learn quickly with intellectual curiosity
- Autonomy, responsiveness, flexibility, dynamism and rigor
- Good interpersonal skills, team spirit and sense of service
- Active listening and attention to detail
- Good management skills (coordination, planning & organizing)

**What we offer**

We bring together the expertise, cultural diversity and creativity of over 8,000 employees worldwide and we’re committed to equal opportunities in all aspects of employment (gender, LGBT+, disabled persons, or people of different origins) and to promoting Diversity & Inclusion by creating a work environment where all employees are treated with dignity and respect, and where individual differences are valued.