Maintenance Planning Specialist

JLL supports the Whole You, personally and professionally.
Maintenance Planning Specialist (MPS) - Position Overview
Core Responsibilities
Strategic Maintenance Planning
Develop comprehensive preventative maintenance schedules and strategies to optimize asset performance and minimize unplanned downtime
Analyze historical maintenance data and asset performance trends to establish optimal maintenance intervals and procedures
Create and maintain detailed job plans, including resource requirements, safety protocols, and step-by-step procedures
Coordinate maintenance activities with operations teams to minimize business disruption and ensure efficient resource allocation
Evaluate and prioritize maintenance requests based on criticality, safety requirements, and operational impact
Work Order Management
Create, manage, and update comprehensive work orders for asset maintenance and repair activities within IBM Maximo
Assign work orders to qualified technicians and monitor progress to ensure timely completion according to established schedules
Close completed work orders with thorough verification that all maintenance procedures and documentation requirements have been fulfilled
Maintain work order backlogs and ensure proper prioritization based on asset criticality and business needs
Asset Management & Tracking
Monitor and maintain current asset status information, including precise location data, condition assessments, and technical specifications
Document asset failures and coordinate appropriate maintenance interventions or replacement procedures
Conduct regular compliance audits to verify proper asset tag numbering, location hierarchy accuracy, preventative maintenance protocols, and job plan implementation
Maintain accurate asset registers and ensure proper configuration management
Resource Planning & Coordination
Forecast maintenance resource requirements, including labor, materials, and equipment needs
Coordinate with procurement teams to ensure timely availability of spare parts and maintenance materials
Schedule maintenance activities to optimize technician utilization and minimize operational conflicts
Collaborate with external contractors and vendors for specialized maintenance services
Reporting & Analytics
Generate comprehensive work orders and maintenance reports to track operational performance metrics
Maintain accurate records of technician work hours for precise job costing and financial reporting
Develop and implement robust databases, data collection frameworks, and analytical strategies to enhance statistical efficiency and data quality
Monitor key performance indicators (KPIs) such as equipment availability, maintenance costs, and schedule compliance
System Support & Collaboration
Deliver technical support for Maximo-related inquiries and resolve minor system issues
Partner with cross-functional teams to identify reporting requirements and data visualization needs
Continuously improve available analytics through iterative collaboration and feedback
Ensure adherence to established processes and reporting standards for data handling, visual presentations, and report generation
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.