Office Manager

**Job Description of Assistant Office Manager**

**Position: Assistant Office Manager**

**Duties**:
The Office Manager will oversee the day-to-day administrative operations of our bakery company, ensuring efficient office procedures, and supporting the management team. This role requires a highly organized, proactive, and adaptable individual who can handle various administrative tasks while fostering a positive work environment.

**1. Administrative Management**:

- Oversee and manage all office activities and operations to secure efficiency and compliance with company policies.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders.
- Coordinate and manage schedules, appointments, and meetings for management.

**2. Human Resources Support**:

- Support the recruitment process by posting job ads, scheduling interviews, and conducting initial screenings.
- Maintain and update employee records, ensuring compliance with company policies and legal requirements.
- Coordinate onboarding and training for new employees.
- Assist in managing employee benefits and payroll queries.

**3. Operational Support**:

- Support the production and FOH teams with administrative tasks as needed.
- Coordinate logistics for deliveries and shipments.
- Assist in maintaining health and safety standards within the office and bakery environment.

**4. Hygiene and Regulatory Compliance**:

- Ensure the cleanliness and hygiene of the bakery kitchen production area, warehouse, and other facilities in compliance with regulatory standards and company policies.
- Develop and implement cleaning schedules, sanitation protocols, and pest control measures to maintain a safe and hygienic working environment.
- Conduct regular inspections and audits to identify areas for improvement and ensure compliance with food safety regulations.
- Liaise with government officials and agencies, including the Ministry of Health (KKM), Halal Certification Authority, local municipal authorities (MBPP), and the Ministry of Domestic Trade and Consumer Affairs (KPDNHEP), to obtain necessary permits, licenses, and certifications.
- Act as the primary point of contact for government inspections and audits, ensuring all requirements are met and addressing any concerns or violations promptly.
- Keep abreast of changes in regulations and industry standards related to food safety, hygiene, and Halal certification, and implement necessary changes to ensure compliance.

**5. Company Policy Implementation**:

- Ensure effective implementation of company policies and procedures related to logistics, maintenance, procurement, and overall operations.
- Communicate policies clearly to relevant departments and provide necessary training and guidance.
- Monitor compliance and address deviations promptly, while continuously reviewing and updating policies to align with organizational needs.
- Collaborate with other departments, such as human resources and legal, to ensure alignment of policies with company goals and values.
- Act as a point of contact for employees to address questions, concerns, or feedback regarding company policies and procedures.

**6. Other Duties**:

- Perform other duties as assigned by management to support the overall objectives of the company.

**Qualifications**:

- Bachelor’s degree in Business Administration, Office Management, or related field preferred.
- Proven experience as an Office Manager, Administrative Assistant, or relevant role.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with office management software (e.g., QuickBooks, ERP systems).
- Basic understanding of financial and HR principles.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.

**Preferred Skills**:

- Experience in the food and beverage industry, specifically in a bakery or similar environment.
- Knowledge of bakery production and sales processes.
- Familiarity with inventory management systems.

Pay: RM3,500.00 - RM5,000.00 per month

**Benefits**:

- Additional leave
- Opportunities for promotion
- Professional development

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Application Question(s):

- Are you willing to relocate in Georgetown area without hostel provided?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Management: 3 years (preferred)

**Language**:

- Chinese (required)