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Payroll Executive

2 weeks ago

Petaling Jaya, Malaysia Shopper360 Full time

**Duties & Responsibilities**:

- Responsible for payroll processing and payroll administration of the s360 Group of Companies.
- Checks payroll information for completeness and accuracy.
- Administers the payroll system.
- Responsible for compliance of all statutory requirements - SOCSO, EPF, Income Tax.
- Notify SOCSO of new hires by completing Borang 2.
- Register new employees with EPF.
- Notify IRB for new hires and resignations.
- Prepares EA Forms and Borang E.
- Prepares HR reports such as Headcount Report.
- Compiles data for budgeting and reporting purposes.
- Prepares transfer and promotion letters.
- Confirmation of Employment
- Monitor Associates’ confirmation of employment.
- Issue confirmation of employment form and follow-up with the departments and Business Units concerned.
- Prepare Confirmation of Employment Letters.
- Personnel Files
- Organizing Staff Personnel Files - ensure proper documentation & filing.
- Follows up for Personnel Information Form and other necessary documents.
- Follow-up with hospitals on the medical report.
- Upon resignation, ensure the personnel file is closed.
- Resignation
- Prepare acceptance of resignation letter together with Exit Clearance Form and Exit Interview Form.
- Update in payroll.
- Liaise with other Business Units/Departments regarding leave balance.
- Record Keeping
- Updating of staff details by referring to Personnel Information Form.
- Prepares emergency contact list.
- To undertake other special assignments or related duties specified by the Management from time to time.

**Job Requirements**:

- Minimum Diploma
- At least 3 years experience in payroll, preferably
- Good understanding of payroll cycles such as processing, contribution, and submissions.
- Must be computer literate, advance in Excel skill is an added advantage.
- Strong verbal and written communication skills at all levels.
- Good interpersonal skills. Must be able to interact with all levels/positions.
- Detail-oriented, good in time-management and able to work under stress and meet deadline.
- Age 25 and above
- Intermediate level in Ms Word, Excel, Power Point.