Administrative Assistant

6 days ago

Subang Jaya, Malaysia Mirmas Holding Sdn Bhd Full time

**Job Summary**

**Key Responsibilities**
- **Administrative Support**:

- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Handle confidential and sensitive information with discretion.
- **Office Management**:

- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Monitor inventory of office supplies and the purchasing of new materials, ensuring adherence to budget constraints.
- Liaise with vendors and service providers to ensure smooth operations.
- **Communication**:

- Act as a point of contact for internal and external clients, managing communication and inquiries.
- **Meeting Coordination**:

- Organize and coordinate meetings, including preparing agendas, scheduling, and arranging logistics.
- Record and distribute meeting minutes and follow up on action items.
- **Data Management**:

- Maintain electronic and paper filing systems, ensuring accuracy and easy retrieval of information.
- Assist in the preparation and dissemination of reports, presentations, and other documentation.
- **Special Projects**:

- Assist in planning and executing special events, projects, and initiatives as assigned.
- Support various departmental projects and initiatives as needed.

**Qualifications**
- **Education**:

- Bachelor’s degree in Business Administration, Management, or a related field preferred.
- **Experience**:

- Proven experience as an Administrative Executive, Assistant, or similar role.
- Experience in managing multiple tasks and priorities in a fast-paced environment.
- **Skills**:

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- **Personal Attributes**:

- High level of professionalism and confidentiality.
- Strong interpersonal skills and a positive attitude.
- Flexibility and adaptability to changing priorities.

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: RM2,000.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Performance bonus

Application Question(s):

- Will you able to do document delivery & go to the bank for cheques ?

**Education**:

- Bachelor's (required)

**Experience**:

- Administration: 3 years (required)

**Language**:

- English (required)

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