Office Admin Executive Assistant

1 week ago

Selangor, Malaysia Food Market Hub Full time

**Position Summary**: **Responsibilities**: Your role encompasses a diverse range of administrative and support tasks aimed at ensuring the efficient operation of the office and aiding executives in their day-to-day responsibilities, including: - Administrative Support - Manage the multiple executive and HOD’s calendar, schedule appointments, and coordinate meetings. - Prepare and edit documents, presentations, and reports as required. - Organize travel arrangements, including flights, accommodation, and itineraries. - Office Management - Oversee general office operations, including maintenance, supplies, and equipment. - Coordinate with vendors and service providers for office maintenance and repairs. - Ensure a tidy and well-organized office environment for optimal productivity. - Communication Liaison - Serve as a point of contact between the executive and internal/external stakeholders. - Draft and distribute official communications on behalf of the executive. - Facilitate effective communication within the team and across departments. - Data Management - Maintain confidential and sensitive information with utmost discretion. - Organize and manage electronic and physical files, databases, and records. - Assist in data entry and analysis to support decision-making processes. - Meeting Coordination - Schedule and prepare materials for meetings, conferences, and presentations. - Take meeting minutes, track action items, and follow up on deadlines. - Collaborate with various teams to ensure smooth meeting logistics. - Travel Arrangements - Arrange domestic and international travel plans for the executive and team members. - Manage travel expenses, reimbursements, and travel-related documentation. - Supporting Special Projects - Assist in ad hoc projects, presentations, and initiatives as directed by the executive. - Collaborate with cross-functional teams to achieve project goals. - Professional Representation - Uphold a professional and courteous demeanor when interacting with stakeholders. - Represent the executive and the organization positively in various contexts. About Food Market Hub The Food Market Hub is an AI-Powered, FandB Procurement SaaS. We help restaurants and suppliers simplify back-end operations from procurement, payment to inventory management. With >4700 users, our customers include large chains like KFC to Michelin-starred restaurants. We are growing aggressively in South East Asia, currently have a presence in 6 countries and backed by notable investors; Go-Ventures, SIG, 500 Global. **; Requirements: - Qualifications and Skills**: - Bachelor's degree in related fields preferred. - Proven experience at least 2 years in an administrative or executive support role. - Strong proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint). - Excellent verbal and written communication skills. - Exceptional organizational and time management abilities. - Ability to maintain confidentiality and handle sensitive information. - Strong problem solving skills and a proactive approach to tasks. - Professional demeanor, with the ability to interact with individuals at all levels. - Experience in office management and familiarity with basic financial tasks (budget tracking, expense reporting) is a plus. - Adaptability and willingness to take on new responsibilities as the role evolves.

  • Admin Executive

    1 week ago

    Selangor, Malaysia Lim Yew Marketing Sdn Bhd Full time

    **Admin Executive** Job Title: Admin Executive (Logistic & Marketing) Location: Shah Alam, Selangor **Company Overview**: Lim Yew Marketing Sdn Bhd, established in 1967, is a leading manufacturer of chest freezers in Malaysia. Our factory in Jitra, Kedah, is equipped with state-of-the-art machinery and adheres to strict environmental standards. We are...

  • Finance and Admin Executive/Officer/Assistant

    2 weeks ago

    Kota Damansara, Selangor, Malaysia SWEQC Sdn Bhd Full time 14,400 - 180,000 per year

    Functional Food Club Finance and Admin Executive/ManagerJob SummaryThe Finance and Admin [Executive/Manager] is responsible for overseeing the financial and administrative functions of our organization. The ideal candidate will be highly organized, detail-oriented, and proficient in managing day-to-day financial operations and administrative tasks. This role...

  • Office Admin

    2 weeks ago

    Subang Jaya, Selangor, Malaysia Nexus Capital Sdn Bhd Full time 20,000 - 40,000 per year

    Job Description (Admin Executive):Perform day-to-day administrative tasks such as data entry, filing, and document management.Assist in preparing, organizing, and maintaining client records and company documents.Handle incoming calls, emails, and correspondence professionally.Provide administrative support to management and other departments when...

  • Admin Assistant

    2 weeks ago

    Subang Airport, Selangor, Malaysia My Hero Hypermarket Sdn Bhd Full time 30,000 - 40,000 per year

    The Admin Assistant supports executives and managers in day-to-day operations, ensuring smooth workflow and organizational efficiency. Responsibilities include handling daily operational tasks such as delivery orders (D.O), purchase orders (P.O), invoicing, and maintaining accurate stock and office records. The role also involves managing general...

  • HR/admin Executive

    1 week ago

    Kuala Selangor, Malaysia Agensi Pekerjaan Carpe Diem Executive Sdn Bhd Full time

    **JOB RESPONSIBILITIES** **Administrations** - Managing office & factory administrations needs such as stationeries, office equipments, PPE (Mask, gloves, hair net, smock, lab coat & etc.) - Managing entire company and workplace premises cleanliness to ensure it is maintained at all times. - Managing SOP compliance from KKM or Government rules in terms of...

  • Account & Admin Assistant / Executive

    2 weeks ago

    Kuala Selangor, Malaysia A&H PROPERTY MANAGEMENT SDN BHD Full time

    Account & Admin Assistant - To maintain all records and forms as prescribed by established policies and procedures. - To planning and control the preparation of daily, weekly and monthly accounting reports according to established formats. - Is able to meet given or agreed deadlines. - To ensure that all reports are up-to-date at all times. - Provide...

  • Admin & Finance Assistant Executive

    1 day ago

    Subang Airport, Selangor, Malaysia DXN Holdings Bhd Full time 30,000 - 60,000 per year

    DXN Holdings Bhd is listed on Main Board of Bursa Malaysia (Code 5318), in Business since 1993. DXN Holdings Bhd is the investment holdings and management company of DXN Group.DXN is principally involved in the sales of health-oriented and wellness consumer products through a direct selling model. It operates a vertically integrated production facilities,...

  • Admin Executive

    1 day ago

    Pusat Bandar Puchong, Selangor, Malaysia EVOPOINT SDN. BHD. Full time 40,000 - 60,000 per year

    About the role We are seeking a skilled and organised Admin Executive to join our team at EVOPOINT SDN. BHD. As an Admin Executive, you will be responsible for providing administrative support and ensuring the smooth running of our office operations. This is a full-time position based in Pusat Bandar Puchong Selangor.What you'll be doingProviding a range of...

  • Admin & Accounts Assistant

    2 weeks ago

    Bandar Sunway, Selangor, Malaysia HEAL WITHIN (GROUP) SDN. BHD. Full time 30,000 - 45,000 per year

    About the role We are seeking a dedicated Admin & Accounts Assistant to join our team at HEAL WITHIN (GROUP) SDN. BHD. in Bandar Sunway, Selangor. This full-time role will be responsible for handling a range of accounting and administrative duties to support the overall operations of the business.Job-scope, Duties, & Responsibilities:Maintaining accurate...

  • Admin Executive

    1 day ago

    Bandar Rimbayu, Selangor, Malaysia Musician Story PLT Full time 30,000 - 60,000 per year

    About the role We are seeking an experienced Admin Executive to join our team at Musician Story PLT in Bandar Rimbayu, Selangor. This is a full-time position that will be responsible for providing comprehensive administrative support to our organisation.What you'll be doingPerforming a variety of administrative duties including document preparation, filing,...