Office Admin Executive Assistant
1 week ago
**Position Summary**: **Responsibilities**: Your role encompasses a diverse range of administrative and support tasks aimed at ensuring the efficient operation of the office and aiding executives in their day-to-day responsibilities, including: - Administrative Support - Manage the multiple executive and HOD’s calendar, schedule appointments, and coordinate meetings. - Prepare and edit documents, presentations, and reports as required. - Organize travel arrangements, including flights, accommodation, and itineraries. - Office Management - Oversee general office operations, including maintenance, supplies, and equipment. - Coordinate with vendors and service providers for office maintenance and repairs. - Ensure a tidy and well-organized office environment for optimal productivity. - Communication Liaison - Serve as a point of contact between the executive and internal/external stakeholders. - Draft and distribute official communications on behalf of the executive. - Facilitate effective communication within the team and across departments. - Data Management - Maintain confidential and sensitive information with utmost discretion. - Organize and manage electronic and physical files, databases, and records. - Assist in data entry and analysis to support decision-making processes. - Meeting Coordination - Schedule and prepare materials for meetings, conferences, and presentations. - Take meeting minutes, track action items, and follow up on deadlines. - Collaborate with various teams to ensure smooth meeting logistics. - Travel Arrangements - Arrange domestic and international travel plans for the executive and team members. - Manage travel expenses, reimbursements, and travel-related documentation. - Supporting Special Projects - Assist in ad hoc projects, presentations, and initiatives as directed by the executive. - Collaborate with cross-functional teams to achieve project goals. - Professional Representation - Uphold a professional and courteous demeanor when interacting with stakeholders. - Represent the executive and the organization positively in various contexts. About Food Market Hub The Food Market Hub is an AI-Powered, FandB Procurement SaaS. We help restaurants and suppliers simplify back-end operations from procurement, payment to inventory management. With >4700 users, our customers include large chains like KFC to Michelin-starred restaurants. We are growing aggressively in South East Asia, currently have a presence in 6 countries and backed by notable investors; Go-Ventures, SIG, 500 Global. **; Requirements: - Qualifications and Skills**: - Bachelor's degree in related fields preferred. - Proven experience at least 2 years in an administrative or executive support role. - Strong proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint). - Excellent verbal and written communication skills. - Exceptional organizational and time management abilities. - Ability to maintain confidentiality and handle sensitive information. - Strong problem solving skills and a proactive approach to tasks. - Professional demeanor, with the ability to interact with individuals at all levels. - Experience in office management and familiarity with basic financial tasks (budget tracking, expense reporting) is a plus. - Adaptability and willingness to take on new responsibilities as the role evolves.
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Office-admin
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Pusat Bandar Puchong, Selangor, Malaysia EVOPOINT SDN. BHD. Full time 40,000 - 60,000 per yearAbout the role We are seeking a skilled and organised Admin Executive to join our team at EVOPOINT SDN. BHD. As an Admin Executive, you will be responsible for providing administrative support and ensuring the smooth running of our office operations. This is a full-time position based in Pusat Bandar Puchong Selangor.What you'll be doingProviding a range of...
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Bandar Rimbayu, Selangor, Malaysia Musician Story PLT Full time 30,000 - 60,000 per yearAbout the role We are seeking an experienced Admin Executive to join our team at Musician Story PLT in Bandar Rimbayu, Selangor. This is a full-time position that will be responsible for providing comprehensive administrative support to our organisation.What you'll be doingPerforming a variety of administrative duties including document preparation, filing,...
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Admin-executive
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Kuala Selangor, Malaysia Allmax Vision (m) Sdn Bhd Full time**Responsibilities**: List-ID**:**2Today 10:56 Umur: 20-30 Tahun Kelayakan Akademik: SPM/ Diploma/ Ijazah Mempunyai pengalaman mínima 1 tahun dalam bidang admin dan Tender Berpengalaman menggunakan sistem ePerolehan Boleh mengendalikan Microsoft Office dan lain-lain sistem (latihan akan disediakan) **Skop kerja**: Menyediakan dokumen sebutharga dan tender...
