Business Administrative Executive

4 days ago

Semenyih, Malaysia MHP-MIRACLE HEALTH PRODUCTS SDN BHD Full time

**Key Responsibilities**:
**1. Documentation and Record Management**:

- Prepare and manage sales orders, invoices, and delivery orders with accuracy and timeliness.
- Maintain records of transactions, client communications, and inventory data for easy reference and compliance.
- Organize and archive company documentation, ensuring confidentiality and proper record-keeping.

**2. Warehouse Management**:

- Oversee the organization and inventory of the warehouse to ensure efficiency and accuracy.
- Conduct regular stock checks and audits to maintain updated inventory records.
- Coordinate with the warehouse team to optimize space utilization and improve operational workflows.

**3. Logistics Management (Local)**:

- Plan and coordinate local deliveries to ensure timely and accurate dispatch of goods.
- Liaise with transport companies and drivers to schedule deliveries and track shipments.
- Handle issues related to transportation, such as delays or damages, and ensure prompt resolutions.

**4. Reception and Front Office Duties**:

- Greet visitors and clients professionally, ensuring a welcoming experience.
- Maintain a tidy and professional front office environment.

**5. Administrative Support**:

- Monitor office supplies and coordinate with vendors for replenishments and procurement.
- Assist in preparing reports, presentations, and meeting materials as needed.
- Schedule and manage appointments, meetings, and company events.

**6. Customer Support**:

- Handle customer inquiries related to orders, deliveries, and general concerns.
- Resolve customer complaints efficiently, ensuring high levels of satisfaction.

**7. Other Responsibilities**:

- Collaborate with the sales and operations teams to support their administrative needs.
- Assist in the preparation of audit-related documents for compliance purposes.
- Proactively suggest and implement improvements to administrative processes.

**Requirements**:

- A diploma or degree in Business Administration or a related field.
- Strong organizational and multitasking skills with attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with inventory management or ERP systems.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Prior experience in administrative roles, warehouse management, or logistics is an advantage.

Pay: RM2,000.00 - RM3,000.00 per month

Supplemental Pay:

- 13th month salary
- Attendance bonus
- Overtime pay
- Performance bonus

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

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